Office Assistant (Part-Time)

Greenlight Communities, LLC.; Scottsdale (AZ); On-site; USD 21,000 - 30,000; Part time

Benefits offered by this job

Notary certification covered

Job summary

Greenlight Communities, LLC is seeking a Part-Time Office Assistant in Scottsdale, AZ. The role supports multiple departments, keeps the office organized, and ensures daily operations run smoothly.

The ideal candidate has 1 year of office admin experience, strong organizational and communication skills, and a willingness to assist the owner with errands. Flexibility to transition to full-time is preferred in a fast-paced environment.

Qualifications

• 1 year of experience in office administration or assistant role.
• Proficient in Microsoft Office and strong organizational skills.
• Able to communicate clearly and meet deadlines.

Responsibilities

• Open and manage office operations each morning, maintain equipment, and ensure efficiency.
• Support the owner with personal tasks and scheduling.
• Provide general administrative support and manage mail, shipping, and supplies.

Skills

Organizational skills

Problem-solving

Communication

Tools

Microsoft Office

Office management systems

Job description

Part-Time Office Assistant

Greenlight Communities is extremely excited about our growth and the new opportunity we have available for an eager, flexible, success-oriented Office Assistant. Greenlight Communities is a well-established real estate developer and general contractor transforming the Phoenix multifamily market. We feel proud of what we build, and at Greenlight, it is our firm belief that everyone should feel proud of where they work.

As a team of 25 employees, we foster a close-knit, collaborative work environment where adaptability and initiative are highly valued. This role is ideal for someone who thrives in a fast-paced setting and enjoys supporting a dynamic team.

NOTE: This is a part-time position, two days per week. Someone who has the flexibility to transition to full-time employment eventually would be ideal. The start time is 8:00 a.m. Days worked will not be consecutive and are somewhat flexible.

What You'll Do

The Office Assistant plays a critical role in ensuring the smooth operation of our office, supporting multiple departments, and maintaining an organized and efficient work environment. This role requires a proactive, detail-oriented individual who can prioritize tasks as they emerge daily.

Key Responsibilities

• Office Assistance: Open the office each morning and oversee maintenance, including printers, phones, cleaning services, security, and equipment. Keep the office organized and running efficiently while troubleshooting issues and minimizing downtime.
• Personal and Executive Assistance: Assist the owner with personal tasks such as running errands and scheduling appointments.
• Administrative Support: Provide administrative assistance to office staff, handle mail distribution, manage shipping needs, and order office supplies. Review all incoming mail, packages, and general inquiries, directing important items to the partners' attention and screening phone calls.
• Inventory Management: Ensure that all office and company supplies, including snacks, drinks, branded apparel, and safety gear, are fully stocked at all times.
• Organization & Filing: Maintain office organization, filing systems, and layouts. Oversee equipment procurement and prepare closed projects for storage.
• Notary Services: If not already a notary, Greenlight will cover certification.
• Confidentiality & Discretion: Handle sensitive information with professionalism and confidentiality.
• Driving Responsibilities: Regularly drive your personal vehicle to pick up lunches, complete bank runs, and handle company errands. Mileage will be reimbursed. The majority of driving is within a few miles of our office.

What We're Looking For

• Experience: Minimum of 1 year of experience in an office administration or assistant role.
• Skills: Strong organizational skills, problem-solving ability, and excellent communication.
• Flexibility & Adaptability: Ability to shift priorities as tasks emerge daily and support various departments as needed.
• Tech Savvy: Proficiency in Microsoft Office (Word, Excel, Outlook) and experience with office management systems.
• Initiative & Professionalism: Ability to troubleshoot issues, take initiative, and represent Greenlight professionally with vendors, subcontractors, and affiliates.
• Responsiveness & Timeliness: A commitment to answering emails, calls, and texts within 24 hours and arriving on time for meetings and work.
• Confidentiality & Integrity: Maintain company confidentiality and uphold high ethical standards in all aspects of the role.
• Driver's License: Must have a valid driver's license and clean driving record.

Why Greenlight?

The founding partners of Greenlight Communities are proud to continue a long-standing tradition of innovation, quality real estate development, and resident satisfaction. Greenlight Construction serves as the exclusive builder for Greenlight Communities, specializing in attainable, high-quality rental housing throughout Arizona.

Join us and be part of a team that is blazing new trails in multifamily development!