Office Assistant - Part Time

City of Boca Raton; Boca Raton (FL); On-site; USD 17,000 - 22,000; Part time

Job summary

City of Boca Raton is seeking a part-time clerical assistant to perform a variety of typing, filing, and related tasks in a municipal office. The role involves reception, responding to inquiries, data entry, and report generation under regular supervision.

The position requires a high school diploma and at least two years of clerical experience; Laserfiche experience and MS Office proficiency are preferred. Post-offer screenings apply.

Qualifications

• High school diploma or equivalent required.
• Two years of clerical or administrative experience required.
• Experience with Laserfiche or similar filing system strongly preferred.
• Record management in public/municipal entity preferred.
• Knowledge of Microsoft Office applications preferred.

Responsibilities

• Performs difficult clerical work including typing, filing, and related tasks.
• Serves as office receptionist; answers telephone inquiries and relays messages.
• Assists the public and employees with questions and requests for information.
• Types letters, invoices, reports, and other material from rough drafts or verbal instructions.
• Enters/updates information and generates standard reports using computer software.
• Maintains files, reviews digitized documents, and assembles information for records/reports.
• Maintains inventories and orders supplies.
• Composes routine correspondence; prepares routine reports.
• Operates standard office machines and data entry equipment.
• Makes copies of materials and assembles for inclusion in reports.

Skills

Typing & data entry

Customer service

Time management

Professional communication

Confidential handling

Education

High school diploma or equivalent

Tools

Laserfiche

Microsoft Office (Excel/Word/Outlook)

Computer literacy

Job description

Build Your Future with the City of Boca Raton!

At the City of Boca Raton, a career in public service is more than a job — it’s your chance to make a meaningful impact in a vibrant and sustainable coastal community. Driven by our core values of Fairness, Integrity, Respect, Service, and Trust, we are committed to fostering a workplace where employees feel appreciated, inspired, and supported.

Whether you're starting out or looking to take your public service career to the next level, the City of Boca Raton offers the tools, resources, and culture to help you succeed.

This position is part-time with scheduled hours up to twenty-four (24) hours per week. Hours will generally be worked Monday through Friday between 7am-5pm.

General Statement of Job:

Performs difficult clerical work undertaking a variety of typing, filing, and related tasks in a municipal office; does related work as required. Work is performed under regular supervision.

• Checks forms, records, reports, applications, and other materials for accuracy, completeness, and conformity with established procedures;
• Serves as office receptionist, answers telephone inquiries about routine procedures and policies, relays and dispatches messages as required;
• Assists members of the public, employees, and/or applicants with questions and requests for information either in person, over the phone or via electronic communication;
• Types letters, invoices, reports, statistical reports, and other material from rough drafts, marginal notes, or verbal instructions;
• Enters and updates information, and generates standard reports using computer software applications:
• Maintains files, reviews digitized documents for accurate filing, and assembles information from various sources for records and reports;
• Maintains inventories and mailing lists, orders supplies, and various other records
• Composes routine correspondence; prepares a variety of routine reports;
• Operates standard office machines, word processing, and data entry equipment;
• Makes copies of materials and assembles same for inclusion in reports, documents, agendas, etc.

Knowledge of:

• Standard office practices, procedures, equipment, and executive assistant best practices
• Professional verbal and written communication skills
• Developing internal processes and filing systems

Skilled in:

• Microsoft Office suite, with a working knowledge of Microsoft Excel, Microsoft Word and Outlook.
• Use of computers and software applications to a moderate degree of proficiency.
• Organization and time management.
• Arithmetical calculations and file alphabetically
• Usingan electronic content management filing system (Laserfiche or similar).

Ability to:

• Serve the public and interact with fellow employees with honesty, integrity, and respect
• Follow written and verbal instructions.
• Work under pressure of deadlines and with minimal direction/supervision
• Manage multiple projects, deadlines, and responsibilities simultaneously.
• Establish and maintain effective working relationships with associates and the general public.
• Work with sensitive information and maintain confidentiality.

MINIMUM QUALIFICATIONS:

• High school degree or equivalent required.
• Two (2) years of clerical or administrative experience required

PREFERRED QUALIFICATIONS:

• Experience with an electronic content management filing system (Laserfiche or similar) strongly preferred.
• Record management experience in public and/or municipal entity, and/or protected personnel information preferred.
• Knowledge of Microsoft Office applications preferred.

POST OFFER PRE-EMPLOYMENT SCREENING REQUIREMENTS

Final offer and employment are contingent upon successful completion of the following post-offer, pre-employment screening items:

• Criminal Background Check
• Employment Verification