Athletic Assistant

City of Boca Raton; Boca Raton (FL); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Health Insurance Benefits

Generous Paid Time Off

Continuous Service Benefit

Work-Life Balance

Retirement Plans

Job summary

The City of Boca Raton is seeking a dedicated recreation program coordinator to create safe, welcoming recreational experiences for the community. You will support daily facility operations, plan athletic programs, and lead events that promote healthy, active lifestyles.

Under general supervision, you will coordinate activities, guide part-time staff, and ensure programs run smoothly with a focus on participant satisfaction and safety.

Qualifications

• High school diploma or equivalent.
• Experience supporting recreational programs, athletic activities, community events, facility operations, or closely related work.
• Valid Florida driver's license with no more than six points in a three-year period.
• Preferred: Associate’s degree or coursework in recreation, sports management, physical education, public administration, or related field.
• Experience supervising part-time staff, volunteers, or program personnel.
• Experience with facility scheduling, program registration systems, or basic recordkeeping and reporting.

Responsibilities

• Welcomes and assists community members using recreational facilities, ensuring a safe, clean, and positive environment.
• Supports day-to-day operation and basic maintenance of recreation centers, fields, courts, and related facilities.
• Plans, organizes, and leads athletic programs, leagues, and special events.
• Promotes programs and events by engaging with community members and helping participants find activities.
• Provides on-site coordination during programs and events to ensure smooth, safe operations.
• Monitors activities to promote safety, resolve concerns, and respond to emergencies.
• Provides guidance to part-time staff and volunteers, fostering teamwork.
• Communicates with participants, parents, vendors, and partners to build relationships.
• Maintains records related to participation, scheduling, equipment, and facility use.
• Assists with setup and breakdown for events and programs.

Skills

Interpersonal skills

Customer service

Event coordination

Leadership

Communication skills

Problem solving

Facility maintenance

Time management

Education

High school diploma or equivalent

Associate’s degree or coursework in recreation/sports management/PE/public administration or related field

Job description

Build Your Future with the City of Boca Raton!

At the City of Boca Raton, a career in public service is more than a job — it’s your chance to make a meaningful impact in a vibrant and sustainable coastal community. Driven by our core values of Fairness, Integrity, Respect, Service, and Trust, we are committed to fostering a workplace where employees feel appreciated, inspired, and supported.

Why Boca Raton?

As the second largest city in Palm Beach County, the City of Boca Raton offers robust benefits to its employees:

• Health Insurance Benefits: Offers a variety of insurance options, with the City contributing up to 100% of the cost for single coverage under most plans
• Generous Paid Time Off: 12 paid holidays + vacation, sick, and 3 floating holidays
• Continuous Service Benefit: Paid out annually after 5 years of service
• Work-Life Balance: Flexible work schedule
• Retirement Plans: Two pension/retirement options to choose from

Whether you're starting out or looking to take your public service career to the next level, the City of Boca Raton offers the tools, resources, and culture to help you succeed.

General Statement of Job:

This role focuses on creating safe, welcoming, and engaging recreational experiences for the community. The position supports the daily operation and care of recreational facilities, ensuring they are clean, functional, and ready for public use. In addition, the role helps plan, organize, and lead athletic programs and special events that bring people together and promote healthy, active lifestyles. Working under general supervision, the individual takes responsibility for coordinating activities, supporting participants, and providing guidance to part‑time staff to ensure programs run smoothly and participants have a positive experience.

• Welcomes and assists community members using recreational facilities, ensuring a safe, clean, and positive environment for all participants.
• Supports the day‑to‑day operation and basic maintenance of recreation centers, fields, courts, and related facilities to provide enjoyable and accessible spaces for the public.
• Plans, organizes, and leads athletic programs, leagues, and special events that encourage community involvement, teamwork, and healthy lifestyles.
• Promotes programs and events by engaging with community members, answering questions, and helping participants find activities that meet their interests and needs.
• Provides on‑site coordination during programs and events to ensure activities run smoothly, safely, and according to established guidelines.
• Monitors activities to promote participant safety, resolve concerns, and respond appropriately to issues or emergencies.
• Provides guidance to part‑time staff and volunteers, fostering a supportive and team‑oriented work environment.
• Communicates effectively with participants, parents, vendors, and community partners to build positive relationships and enhance program success.
• Maintains records related to participation, scheduling, equipment, and facility use to support efficient operations and continuous improvement.
• Assists with setup and breakdown for events and programs, ensuring facilities and equipment are prepared and properly stored.

Knowledge of:

• Recreational facility operations and basic maintenance practices to ensure safe, clean, and welcoming environments for the public.
• Athletic program planning, league coordination, and special event organization to support engaging community activities.
• Safety practices, risk management, and emergency procedures to protect participants and staff.
• Customer service principles and inclusive practices to serve diverse community members effectively.
• Basic record keeping and reporting methods to support organized and efficient program delivery.

Skilled in:

• Strong interpersonal and customer service skills to build positive relationships with participants, families, staff, and community partners.
• Organizational and event coordination skills to manage schedules, equipment, and multiple activities successfully.
• Leadership and team‑building skills to motivate, guide, and support part‑time staff and volunteers.
• Effective verbal and written communication skills to clearly share information, provide instructions, and promote programs.
• Problem‑solving skills to address concerns, resolve conflicts, and respond calmly to unexpected situations.
• Basic facility and equipment maintenance skills to ensure safe and functional recreational spaces.

Ability to:

• Creating a welcoming, inclusive, and engaging environment for participants of all ages and backgrounds.
• Planning, directing, and evaluating programs and events that meet community needs and interests.
• Supervising, training, and providing constructive feedback to part‑time personnel.
• Monitoring activities, enforcing rules fairly, and making sound decisions to maintain safety.Managing multiple responsibilities while maintaining attention to detail and service quality.
• Working independently under general supervision while contributing positively to a team environment.
• Safely performing semiskilled maintenance and facility support tasks.
• Organizing activities, following established procedures, and working independently under general supervision.
• Communicating clearly and professionally with participants, families, and staff.
• Guiding, coordinating, and supporting the work of part‑time staff or volunteers.

• High school diploma or equivalent.
• Experience supporting recreational programs, athletic activities, community events, facility operations, or closely related work.
• Experience working with the public and providing positive customer service.
• Possession of a valid State of Florida Class "E" driver’s license with no more than six (6) points in a three (3) year period.
• PREFERRED QUALIFICATIONS:
• Associate’s degree or coursework in recreation, sports management, physical education, public administration, or a related field.
• Experience planning, organizing, and leading athletic leagues, tournaments, or community special events.
• Prior experience supervising part‑time staff, volunteers, or program personnel.
• Experience with facility scheduling, program registration systems, or basic recordkeeping and reporting.

Special Requirements:

• Availability to work flexible hours, including evenings, weekends, and holidays as needed for programs and events.
• First Aid, CPR, and/or AED certification or ability to obtain within six (6) months of employment.

Post Offer Pre-Employment Screening Requirements:

Final offer and employment are contingent upon successful completion of the following post‑offer, pre‑employment screening items:

• Background Check (VECHS)
• Employment Verification
• Physical Examination
• Drug Screening
• Motor Vehicle Report (MVR)

Physical and Environmental Demands and Conditions

• Occasionally ascending or descending ladders, stairs, scaffolding, ramps, poles and the like.
• Occasionally moving self in different positions to accomplish tasks in various environments including tight and confined spaces.
• Occasionally remaining in a stationary position, often standing, or sitting for prolonged periods.
• Continuously moving about within the immediate work area to accomplish tasks.
• Occasionally moving from one worksite to another.
• Occasionally adjusting or moving objects up to 165 pounds in all directions.
• Continuously communicating with others to exchange information.
• Occasionally repeating motions that may include the wrists, hands and/or fingers.
• Continuously operates a computer and other equipment using motions requiring manual dexterity or fine motor skills.
• Occasionally operating machinery and/or power tools.
• Continuously operating motor vehicles or heavy equipment.
• Continuously assessing the accuracy, neatness and thoroughness of the work assigned.
• Continuously ability to observe details accurately and identify variances.
• Occasionally lift/carry objects 50 pounds or less.
• Occasionally push/pull objects 165 pounds or less.
• Occasionally working in a normal office environment with few physical discomforts.
• Occasionally working in an area that is somewhat uncomfortable due to drafts, noise, temperature variation or the like.
• Occasionally working in an area that is very uncomfortable due to extreme temperature, noise levels, or other environmental conditions.
• Occasionally working in an outdoor area where exposure to animals, reptiles and/or insects may occur.
• Occasionally working with equipment or performing procedures where carelessness would probably result in minor cuts, bruises or muscle pulls.
• Continuously regular in office attendance. Please note with or without ability for remote work assignment.

Essential Employee Designation

When normal operations of City departments are suspended or interrupted due to a declaration that a state of emergency exists, any employee may be deemed essential by the City. For the preparation and/or continuation of emergency operations or for special work detail, employees deemed necessary shall be required to work.