Office Assistant | Oncology

UPMC; Beaver (Beaver County); On-site; USD 32,000 - 42,000; Full time

Job summary

UPMC Hillman Cancer Center is seeking an Office Assistant to support a medical oncology practice in Beaver, PA. This full-time role involves scheduling, registering patients, handling inquiries, and coordinating with multiple departments to ensure smooth, timely care.

The ideal candidate will have a high school diploma or GED, 1 year of medical office experience, and familiarity with medical terminology and EMR systems.

Qualifications

• High school diploma or GED required.
• 1 year work experience in a medical office preferred.
• Knowledge of medical terminology preferred.
• Word processing and computer experience preferred.

Responsibilities

• Verify information and records in the medical record and scheduling system.
• Schedule, coordinate, and reschedule patient appointments and relay messages to staff.
• Greet and register patients, provide instructions and directions, and manage check-in/out functions.
• Maintain waiting area cleanliness and order.
• Prepare patient charts for upcoming appointments.
• Answer telephone, screen calls, take messages, and provide information.
• Update physician schedules and ensure proper scheduling and confirmations.
• Complete encounter forms and referrals, generate billing information.
• Answer questions regarding appointments and testing.
• Maintain confidentiality of medical records and data.
• Use automated financial management system for scheduling and billing tasks.

Skills

Customer service

Phone handling

Medical terminology

Education

High school diploma or GED

Tools

EMR system

Scheduling software

Microsoft Word

Job description

Make a Meaningful Impact at UPMC Hillman Cancer Center

Are you ready to make a difference in the lives of cancer patients? Look no further! UPMC Hillman Cancer Center is excited to offer a full-time opportunity for an Office Assistant to support our medical oncology practice in Beaver, PA!

Why Choose Us?

• Purpose-Driven Work: Play a vital role in scheduling and managing patient appointments, ensuring timely and compassionate care.
• Work-Life Balance: Enjoy a Monday–Friday daylight schedule—no evenings, weekends, or holidays.
• Patient-Centric Approach: Assist patients both in person and over the phone, providing essential information and collaborating with various departments.
• Ideal Candidate: If you have prior experience in an outpatient medical office, are comfortable with high call volumes, and have a knack for electronic medical records and medical terminology, we want to hear from you!
• Make an Impact: Explore this opportunity and discover how you can positively influence the lives of others while building the career you’ve always dreamed of.

Responsibilities

• Verify necessary information and records in the medical record and computerized scheduling system.
• Schedule, coordinate, and reschedule patient's appointments. Relay necessary messages to staff and providers.
• Greet and register patients in a polite, prompt, helpful manner. Provide any necessary instructions/directions. Inform appropriate department/person of person's arrival performing appropriate check-in and check-out functions.
• Maintain clean, orderly waiting area including beverage area and reading materials.
• Prepare patient charts for upcoming appointments.
• Answer telephone, screens calls, takes messages, and provides information.
• Maintain and update current information on physician's schedules ensuring that patients are scheduled properly and appointments are confirmed.
• Complete necessary paperwork such as encounter forms and referrals. Use computer system to generate information necessary for billing.
• Answer questions regarding patient appointments and testing.
• Complies with all UPMC Health System policies and procedures.Maintain strict confidentiality related to medical records and other data.
• Utilize appropriate modules of the automated financial management system for scheduling, information verification, entering charges, co-payment collection/ reconciliation and other tasks.
• High school diploma or GED is required.
• 1 year work experience, preferably in a medical office setting.
• Knowledge of medical terminology preferred.
• Word processing and computer experience preferred.

Licensure, Certifications, and Clearances

• Act 34

UPMC is an Equal Opportunity Employer/Disability/Veteran