Office Assistant & Licensing Coordinator

Valid8 Financial, Inc.; West Chatsworth (CA); On-site; USD 30,000 - 34,000; Full time

Benefits offered by this job

Retirement Savings Plan

Growth Opportunities

Diversity & Inclusion

Job summary

Green Water and Power, California-based EVITP-certified EPC firm, seeks an Office Assistant to support daily operations, coordinate activities, and assist multiple departments. You will manage calls, emails, filing, and data entry, while ensuring licensure applications across states are submitted and renewals tracked.

You will also help prepare reports, schedule meetings, maintain supplies, and foster a collaborative office environment.

Qualifications

• High school diploma or equivalent required.
• Experience as office assistant preferred.
• Proficiency with Microsoft Office and basic data entry.

Responsibilities

• Manage phone calls, emails, and correspondence.
• Maintain and organize office files and documents.
• Regularly lifting and carrying supplies for the office and break room, frequently ranging between 25 lbs to 50 lbs.
• Assist in preparing reports, presentations, and other documents.
• Research and understand licensure requirements in various states.
• Prepare and submit licensure applications as needed.
• Stay informed about updates and changes in licensure regulations. Oversee and ensure timely renewal of business licenses, permits and certifications.
• Coordinate and schedule meetings, appointments, and events.
• Administrative support: Assist all office staff with daily administrative task including scheduling meetings, appointments, travel arrangements, etc…
• Ensure office supplies are stocked and order as necessary.
• Assist in maintaining a clean and organized office environment.
• Serve as a point of contact for internal and external communications.
• Collaborate with team members to facilitate information flow.
• Draft and edit internal and external communications.
• Input and update data in various systems and databases.
• Maintain accurate and up-to-date records.
• Assist team members with any administrative or logistical needs.
• Foster a positive and collaborative work environment.

Skills

Microsoft Office

Strong organizational skills

Multitasking

Communication skills

Discretion and confidentiality

Education

High school diploma or equivalent

Tools

MS Office Suite

Data entry systems

Job description

Green Water and Power, California-based EVITP-certified EPC firm, seeks an Office Assistant to support daily operations, coordinate activities, and assist multiple departments. You will manage calls, emails, filing, and data entry, while ensuring licensure applications across states are submitted and renewals tracked.

You will also help prepare reports, schedule meetings, maintain supplies, and foster a collaborative office environment.