Office Assistant IV

satagroup; Honolulu (HI); On-site; USD 28,419 - 33,709; Full time

Job summary

A state's accounting office in Honolulu is seeking an Office Assistant IV to support file digitization and record management efforts. The ideal candidate is detail-oriented and self-motivated, experienced in office administration, and proficient in Microsoft Office tools. This role offers an opportunity to contribute to the digital transformation of government records in a professional environment.

Qualifications

• Prior experience in office administration or records management preferred.
• Experience with digitizing and organizing documents.
• Strong skills in navigating digital filing systems.

Responsibilities

• Digitize physical records by scanning, naming, organizing, and shredding.
• Maintain confidentiality and organization of sensitive files.
• Communicate effectively in-person, over the phone, and via email.

Skills

Attention to detail

Time management

Verbal communication

Written communication

Organizational skills

Education

High School Diploma or GED equivalent

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft Teams

SharePoint

Job description

Department: Accounting & General Services | Location: Honolulu, HI | Pay: $20.63 - $24.47 per hour

Join our team as an Office Assistant IV and support the State of Hawaiis Accounting Section by contributing to important file digitization and record management efforts. This position is ideal for a self-motivated, detail-oriented professional who thrives in an organized, task-driven environment.

Why Youll Love This Job

• Contribute to a project that supports the digital transformation of government records.
• Work in a professional environment with a strong focus on independence and accuracy.
• Be part of a team that values punctuality, professionalism, and reliability.

Key Responsibilities

• Digitize physical records including scanning, naming, organizing, and shredding files.
• Work with Microsoft tools including Teams, Outlook, Excel, Word, and SharePoint.
• Maintain confidentiality and organization of sensitive government files.
• Follow directions and independently manage time to meet daily task goals.
• Lift and move physical materials (up to 25 lbs) and stand for extended periods.
• Communicate effectively in-person, over the phone, and via email.

Qualifications

• Education: High School Diploma or GED equivalent required.
• Experience: The ideal candidate should have prior experience in office administration or records management, with familiarity in handling tasks such as scanning, naming, organizing, and shredding documents. Experience working independently, managing time effectively, and performing physical dutiessuch as standing for extended periods and lifting materials up to 25 lbs.is preferred.
• Computer Skills: Proficiency in Microsoft Office applications, including Excel, Word, Outlook, Teams, and SharePoint, is required. The candidate should be comfortable navigating digital filing systems and using these tools to support daily administrative operations.
• Other Skills: Strong attention to detail, excellent time management, and the ability to follow instructions with minimal supervision are essential. The candidate must also demonstrate excellent verbal and written communication skills, professional phone and email etiquette, and a dependable, punctual, and self-motivated work ethic.

Additional Requirements

• Must be eligible to work in the United States.
• Must pass a criminal background check.
• Must comply with State of Hawaii and Department of Accounting and General Services regulations.