OFFICE ASSISTANT IV - MAUI

State of Hawaiʻi

Hawaii

On-site

USD 38,736 - 48,970

Full time

14 days+

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Job summary

A governmental agency in Maui is seeking an OFFICE ASSISTANT IV. The role involves performing complex clerical tasks and supervising others. Ideal candidates need experience in clerical work, knowledge of office procedures, and may require supervisory aptitude. The salary ranges from $3,471 to $4,388 per month, based on qualifications.

Qualifications

6 months of work experience demonstrating relevant skills.
2 years of clerical experience with office practices.
Supervisory aptitude for some roles.

Responsibilities

Perform senior level clerical work with substantial use of discretion.
Evaluate information for conformance with requirements.
Supervise and participate in complex clerical work.

Skills

Knowledge of English grammar, spelling, and arithmetic

Ability to read and understand written instructions

Keyboarding proficiency

Education

Legal authorization to work in the USA

High School diploma or equivalent

Tools

Various office equipment

Job description

Join to apply for the OFFICE ASSISTANT IV - MAUI role at State of Hawaiʻi.

Recruitment Information

Recruitment Number 25-0319 — The immediate vacancy is located at Wailuku / Kahului in Maui.
Salary: $3,471 to $4,388 per month (SR-10, Step C to I).
A continuous recruitment may be closed at any time. The notice of the last day to file applications will be posted on the State of Hawaii's Civil Service Job Opportunities Listing page of our website.

Duties Summary

Perform senior level clerical work that involves a wide range of clerical functions where some originating and planning of work are required and/or a variety of highly complex clerical or administrative tasks that are primarily substantive in nature and requires evaluating information for conformance with established requirements and interpreting laws, rules and regulations in order to determine appropriate disposition and use of judgment because problems are often not covered by standard instructions or established techniques, systems or procedures; perform other related duties as assigned. Positions at this level carry out assignments independently, and accomplish work with substantial use of discretion and selectiveness in deviating from established processes and procedures. Some positions supervise and participate in performing complex clerical work comparable to the Office Assistant III.

Minimum Qualification Requirements

Legal Authorization To Work — The State of Hawaii requires all persons seeking employment with the government of the State shall be citizens, nationals, or permanent resident aliens of the United States, or eligible under federal law for unrestricted employment in the United States.
Basic Experience — Six (6) months of work experience which demonstrated knowledge of English grammar, spelling, and arithmetic; the ability to read and understand oral and written instructions; write simply and directly; and compare words and numbers quickly and accurately.
Clerical Experience — Two (2) years of work experience which involved the performance of a variety of clerical tasks and demonstrated knowledge of office practices and procedures, and the ability to carry out procedures in clerical work systems, and operate various kinds of office equipment and technologies.
Supervisory Aptitude — Possession of Supervisory Aptitude is required for some positions. Supervisory Aptitude is the demonstration of aptitude or potential for the performance of supervisory duties through successful completion of regular or special assignments which involve some supervisory responsibilities or aspects of supervision, e.g., by serving as a group or team leader, or by the completion of training courses in supervision accompanied by application of supervisory skills in work assignments; and/or by favorable appraisals by a supervisor indicating the possession of supervisory potential.
Substitutions Allowed — Relevant substitutions as described in the Minimum Qualification Requirements, will apply.
Keyboarding/Computer Skill — Some positions may require keyboarding proficiency and/or the ability to use computers and word processing and/or other software applications. These positions require the ability to keyboard/type 40 net words per minute.
Special Requirements — Some positions may require additional special requirements as indicated in the job posting.

License — A valid driver's license is required for some positions. For these positions, a valid driver's license is required at the time of appointment.

Other Information

The State of Hawai'i complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodations in completing an application, any pre-employment testing, or otherwise participating in the selection process, please call 808-587-0936 for assistance.

Public Service Loan Forgiveness (PSLF) Program — The PSLF Program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans. To qualify, the individual must have made 120 qualifying payments while employed by a qualifying employer. For more information, please visit the official site: studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service

Electronic Notification to Applicants — The Department of Human Resources Development will use electronic mail (email) to notify applicants of important information relating to the status and processing of their applications as part of our ongoing efforts to increase operational efficiency, promote the conservation of green resources, and minimize delays and costs. Please ensure that the email address and contact information you provide is current and accessible. We will not be responsible if you do not receive our emails or fail to check your inbox in a timely manner. You may no longer receive notification about applications submitted if you disable the Job Application Emails feature in your Account Settings.

Testing Information — The examination for this recruitment will be conducted on an unassembled basis where the examination score is based on an evaluation and rating of your education and experience. It is therefore important that your employment application provide a clear and detailed description of the duties and responsibilities of each position you held. In-person interviews and/or further testing in Hawaii may be required at the discretion of the hiring agency. If in-person interviews and/or further testing is a requirement, applicants who meet the minimum qualification requirements and are referred to the vacancy must be available to participate in person and at their own expense in this required phase of the selection process. Applicants are encouraged to submit their applications as soon as possible. In addition to employment availability and score, the referral of qualified applicants may be based upon other factors including date of receipt of the application.

Seniority level