Police Administrative Assistant

Park City; Park City (KS); On-site; USD 40,000 - 48,000; Full time

Benefits offered by this job

$3,000 hiring bonus

100% health insurance premium

Retirement plans

Vacation and sick leave

Tuition reimbursement

On-site fitness center

On-site fitness center

Dental, vision, life, disability, pet

Job summary

A municipal police department in Park City is seeking a Police Administrative Assistant to provide administrative support to the Chief of Police and command staff. Responsibilities include handling invoices, maintaining records, and assisting with compliance documentation. The ideal candidate should have a high school diploma, three years of administrative experience, and strong organizational skills. A $3,000 hiring bonus is being offered along with comprehensive benefits, including health insurance and retirement plans.

Qualifications

• Three years of administrative experience preferred.
• Must possess a valid Kansas driver’s license.
• Willing to attend additional training as provided by the police department.
• Ability to handle confidential information professionally.
• Valid Kansas driver’s license required.

Responsibilities

• Support the Chief of Police and command staff.
• Handle invoices, purchasing, and records tracking.
• Enter data for KIBRS/NIBRS compliance.
• Enter data for KIBRS/NIBRS compliance.
• Help the public in person and by phone.
• Maintain licensing, grant, and asset forfeiture records.

Skills

Strong computer skills

Organization skills

Communication skills

Ability to handle confidential information

Confidential information handling

Driver's license

Education

High school diploma or GED

Tools

Microsoft Office Suite

Job description

Police Administrative Assistant

City of Park City – Police Department

$3,000 Hiring Bonus
Looking for a rewarding behind-the-scenes role that supports public safety? Join the City of Park City Police Department as a Police Administrative Assistant and play a key role in keeping our department organized, compliant, and running smoothly.

What You’ll Do

• Support the Chief of Police and command staff
• Handle invoices, purchasing, and records tracking
• Assist with case files, evidence documentation, and court-related reports
• Enter data for KIBRS/NIBRS compliance
• Help the public in person and by phone
• Maintain licensing, grant, and asset forfeiture records
• Serve as a Notary Public

What We’re Looking For

• High school diploma or GED (college coursework a plus)
• 3 years of administrative experience preferred
• Strong computer, organization, and communication skills
• Ability to handle confidential information professionally
• Valid Kansas driver’s license

Why You’ll Love It Here

• $3,000 hiring bonus>
• City-paid 100% health insurance premium
• HRA to help cover deductibles and copays
• KPERS retirement + 457 plan
• Vacation, sick leave & 11 paid holidays
• Tuition reimbursement & training opportunities
• On-site fitness center & wellness perks
• Dental, vision, life, disability, pet insurance & more

POSITION SUMMARY

Under the supervision of the Chief of Police, the Police Administrative Assistant is a non-exempt position under FLSA that performs general administrative and network support duties. This position is responsible for providing support and assistance to the Chief of Police, Operations Captain and Support Services Captain. This position will assist with data entry to ensure compliance with NIBRS and KIBRS, assist in maintaining records for police department expenditures, case evidence research and other reports and data entry as needed. The employee in this position should possess effective communication and good public relation skills.

ESSENTIAL FUNCTIONS

• Assists the Police Department administrative staff in administrative duties such as acquiring, coding and processing invoices for payment; reconciling statements; and requesting purchase orders.
• Prepares and delivers quotes for services and products as requested.
• Assists in researching case evidence for preparation and delivery of disposal order requests to applicable courts.
• Assists with the purging of old case materials, video and physical evidence.
• Assist records staff with the locking of video evidence in cloud or other storage platforms.
• Follows department policies and procedures.
• Serves as a Notary Public.
• Must possess a valid Kansas driver’s license as an essential function of the position.
• Maintains and reports records to the State of Kansas relating to asset forfeitures and grants.
• Maintains licensing records related to unconventional vehicle permits and private security permits.

MARGINAL FUNCTIONS

• Enters police reports into the Kansas Criminal Justice Information System as needed.
• Enters information from traffic citations and Uniform Criminal Complaints as needed.
• Reports case information & generates copies to Court Clerk as needed.
• Assists the general public as needed.
• Arranges for the release of impounded vehicles to registered owners.
• Orders supplies for the office as needed.
• Generates and maintains form files for police officers’ use.
• Answers telephone calls and directs to appropriate personnel.
• Assists citizens at the records window as needed.
• Performs other duties as deemed necessary or assigned.

POSITION REQUIREMENTS

• Experience: Three years of similar or related experience is preferred. Employee is expected to have acquired the necessary information and skills to perform the job reasonably well within twelve months of employment.
• Education: A high school diploma or GED is required. Some technical training or some college credit is preferred. An employee in this position must be willing to attend additional training as available for network access; criminal history records information, KORA, KOMA, KIBRS, NIBRS, and other required training that will be provided by the police department.
• Technical Skills: A working knowledge of office procedures, computers, typing, mathematics, basic research and analysis is required. This employee must be able to operate computers, photocopiers, telephone systems, and other office equipment. To concentrate on tasks in the presence of distractions, and to read and interpret legal documents, letters, forms, and written instructions is required. This employee should possess excellent organizational, oral and written communication skills. The employee should be experienced with the Microsoft Office Suite, Microsoft desktop and server operating systems, and possess an understanding of databases.
• Problem Solving: Problem solving is a factor in this position. This employee encounters problems with network systems and software applications, citizen concerns and complaints and equipment malfunctions. The employee works together with the Support Services Captain and Detectives to resolve issues with evidence storage, archiving and disposal.
• Decision Making: Some independent decision making is involved in this position. This employee makes decisions about, routing citizen complaints, and performing daily duties in the most efficient manner.
• Supervision: This position is supervised by the Chief of Police.
• Financial Accountability: This employee is responsible for department equipment and resources and is required to be able to be bonded.
• Personal Relations: Daily contact with the general public, co-workers and supervisory personnel and the organization's governing body is expected.
• Working Conditions: Adverse working conditions existing within this position are minimal, however there will be times the position will be expected to be exposed to evidence (videos and/ or images etc.) that could be disturbing.
• Physical Requirements: Physical activity associated with working in an office setting is required to perform the daily duties of this position.