Office Assistant III

Bexar County PA; San Antonio (TX); On-site; USD 28,000 - 32,000; Full time

Job summary

Office Assistant III at Bexar County PA on South Flores Street Parking Garage in San Antonio, TX, is a full-time role performing general to complex clerical duties, preparing complex reports, and maintaining personnel records with data entry and budget support. Day-to-day tasks include answering calls, file management, and responding to inquiries with discretion.

The position requires a high school diploma or GED and at least three years of office experience; strong English skills and ability to

Qualifications

• Graduation from High School or GED; 3 years administrative experience.
• Good knowledge of English spelling, grammar and punctuation; knowledge of office procedures.
• Skill in operating a personal computer, typewriter and other office equipment.
• Ability to accurately enter data and file information; work independently; organize and record information.
• Must secure and maintain a favorable background investigation and clearance; pre-employment physical and drug screen.
• May be required to work more than 40 hours during the workweek.

Responsibilities

• Prepares and types moderately complex letters and memos utilizing a personal computer, typewriter and/or word processor.
• Maintains statistics and develops complex reports.
• Maintains and updates personnel records such as attendance.
• Assists with budget preparation and other related accounting functions.
• Enters and updates data in a personal computer or CRT utilizing spreadsheet or database applications.
• Answers telephone, routes calls and takes messages utilizing discretion and tact.
• Develops and maintains files; copies information and distributes to appropriate location.
• Responds to general and complex questions and complaints regarding department or work.
• May supervise, lead or train administrative or clerical support personnel.
• May order and maintain supplies; may open and distribute mail.

Skills

Typing / Data entry

Office software

Communication

Organizational skills

Independent work

Education

High School diploma or GED

Tools

Personal computer

Typewriter

Office equipment

Job description

## Office Assistant IIIApply: South Flores Street Parking Garage: Full time: Posted Today: JR101135**Job Title**Office Assistant III**Pay Rate Min to Mid Range**$19.99 - $23.49**Time Type**Full time**Summary**Under general supervision, is responsible for general to complex secretarial or clerical duties; prepares complex reports; maintains computerized files; assists with budget preparation; maintains employee personnel records; and performs related duties as required.Description**Duties and Responsibilities:*** Prepares and types moderately complex letters and memos utilizing a personal computer, typewriter and/or word processor* Maintains statistics and develops complex reports* Maintains and updates personnel records such as attendance* Assists with budget preparation and other related accounting functions* Enters and updates data in a personal computer or CRT utilizing spreadsheet or database applications* Answers telephone, routes calls and takes messages utilizing discretion and tact* Develops and maintains files* Copies information and distributes to appropriate location* Responds to general and complex questions and complaints regarding department or work* May supervise, lead or train administrative or clerical support personnel* May order and maintain supplies* May open and distribute mail* Performs related duties as required**Minimum Qualifications:*** Graduation from High School or a General Education Development (GED) certificate, and three (3) years administrative experience in an office environment; or equivalent combination of education and experience* Good knowledge of English spelling, grammar and punctuation; good knowledge of office procedures* Skill in operating a personal computer, typewriter and other office equipment* Ability to accurately enter data and file information; ability to work independently; ability to organize, compile and record information accurately; ability to operate personal computer and basic office equipment; ability to establish and maintain effective working relationships with co-workers, County employees and the general public* Must secure and maintain a favorable background investigation and clearance* Must clear a pre-employment physical and a pre-employment drug screen test* May be required to work more than 40 hours during the workweek**Working Conditions and Physical Demands:*** Constantly working in indoor conditions* Occasionally moves items weighing up to 15 pounds* Occasionally moves about the office* Frequently communicates with others; must be able to exchange accurate information* Constantly operates a computer and other office productivity machinery* Positions self to perform essential functions* Must be able to remain in a stationary position