Administrative Assistant I

Pacific Clinics; Mayhew (CA); On-site; USD 32,000 - 39,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401K match

Time off

Day-1 eligibility

Job summary

Pacific Clinics is seeking an Administrative Assistant to provide administrative support to staff across programs, ensuring information is relayed effectively and tasks are completed to support project completion, program maintenance and interdepartmental communications. You will organize office equipment and provide phone coverage.

You will handle communications with internal and external customers in a professional, efficient and organized fashion, schedule meetings and travel, manage

Qualifications

• High School Diploma or GED and 1+ year of office/administrative experience.
• Proficiency with Microsoft Word, Excel, and PowerPoint.
• Ability to organize, prioritize, and manage multiple tasks in a fast-paced environment.

Responsibilities

• Provide general administrative support to ensure smooth office operations.
• Answer phone calls, greet visitors, and handle routine inquiries.
• Schedule meetings and appointments for staff.
• Perform clerical tasks like filing, typing, copying, binding, and scanning.
• Assist in calendar management and travel arrangements.
• Maintain office supply inventory and place orders.
• Support maintenance of office equipment and repairs.
• Prepare internal communications and reports as requested.
• Maintain filing systems and records.
• Attend trainings to enhance administrative knowledge and skills.
• Participate in team efforts to meet departmental goals.

Skills

Organizational skills

Time management

Communication

Customer service orientation

Multitasking

Education

High School Diploma or GED

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Overview

Compensation We Offer

• The initial compensation for this position ranges from $23.00 - $28.23 per hour; depending on experience, location, and internal equity considerations.

Benefits We Offer

• BenefitsEligibilitystarts on day ONE
• We provide a robust benefits package which includes medical, dental, vision, See our Benefits Page HERE.
• 401K Employer Match up to4%
• Competitive Time Off Plans

Must meet eligibility requirements based on employment status

**Must meet eligibility requirements

Pay Range

$23.00 - $28.23

Job Summary

Provides administrative support to staff across programs to ensure information is relayed effectively and administrative tasks are completed to support project completion, program maintenance and interdepartmental communications as assigned. Utilizes and organizes the maintenance of office equipment, provides phone coverage and is responsible for handling and directing communications with both internal and external customers in a professional, efficient and organized fashion.

Responsibilities

• Provides general administrative support to ensure smooth office operations.
• Answers phone calls, greets visitors, and handles routine inquiries.
• Schedules meetings and appointments for staff.
• Performs clerical tasks such as filing, typing, copying, binding, and scanning.
• Assists in managing calendars and coordinating schedules.
• Makes travel arrangements including flights, accommodations, and reservations.
• Monitors and maintains office supply inventory; places and follows up on orders.
• Supports maintenance of office equipment and coordinates repairs as needed.
• Assists with assigning and tracking administrative projects and deadlines.
• Prepares and distributes internal communications or reports as requested.
• Maintains accurate records and filing systems.
• Attends training or workshops to enhance administrative knowledge and skills.
• Participates in team efforts to complete projects and meet departmental goals.

Qualifications

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.
• High School Diploma or GED and one (1) or more years of experience in the field or related area, including intermediate skills with Microsoft applications (especially Word, Excel, and PowerPoint), or equivalent combination of education and experience (two years of relevant experience equals one year of education).

Job Competencies

• Strong organizational and time management skills.
• Proficiency in Microsoft Office Suite and standard office equipment.
• Effective verbal and written communication skills.
• Attention to detail in scheduling, filing, and document preparation.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Professional and courteous interpersonal skills.
• Basic problem-solving and decision-making abilities.
• Dependability and consistency in completing assigned duties.
• Ability to maintain confidentiality and handle sensitive information.
• Initiative and willingness to support team needs as they arise.
• Flexibility and adaptability to shifting priorities or tasks.
• Familiarity with office procedures and administrative workflows.
• Ability to follow instructions and work under general supervision.
• Customer service orientation when interacting with staff and visitors.
• Eagerness to learn and grow within an administrative role.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop; kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Driving Required May have unsupervised contact with children. Requires full background check and TB Exam. EEOC statementWe are an Equal Opportunity Employer, which includes providing reasonable accommodations for individuals with a disability.We will consider for employment, qualified Applicants with Criminal Histories in a manner consistent with ordinance 184652 Sec.189.04 (a) and San Francisco Police Code, Article 49. Section 4905.