Office Assistant II

Portland Housing Authority; Portland (ME); On-site; USD 30,000 - 43,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Union position

Income protection program

Generous holiday, vacation, and sick时间

Multiple state retirement options

Life insurance

Job summary

Portland Housing Authority is seeking an Office Assistant to support one of our properties in Portland, ME. You will help residents with rent payments and rental questions, coordinate interpreter services, and provide administrative support to the Property Manager.

Responsibilities include assisting with occupancy tasks, tenant communications, and daily inquiries, plus ordering supplies and scheduling for the Property Manager and Housing Officer.

Qualifications

• High school graduation is required; post-secondary education is preferred.
• Experience in housing, property management, HUD programs, or similar programs preferred.

Responsibilities

• Assist Property Manager with tenant-related occupancy and customer service tasks.
• Assist with resident communications, lease-ups, rent payments, rental account inquiries, interpreter services, verifications, and related tasks.
• Order and track office supplies, assist with scheduling for the Property Manager and Housing Officer, and perform other administrative tasks as needed.

Skills

English proficiency

Multilingual (advantage)

Education

High school diploma

Post-secondary education preferred

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Property Management Full Time Clerical Portland, ME, US

3 days ago Requisition ID: 1006

Portland Housing Authority is seeking an Office Assistant to support one of our properties.

In this role, you’ll assist residents with rent payments and rental account questions, coordinate interpreter services, and provide administrative support to the Property Manager. Bring your organizational skills, attention to detail, and commitment to customer service to a collaborative team helping residents keep a place to call home.

What you will do:

• Assist Property Manager with tenant-related occupancy and customer service tasks and respond to daily inquiries as needed.
• Assist with resident communications, lease-ups, rent payments, rental account inquiries, interpreter services, verifications, and related tasks.
• Order and track office supplies, assist with scheduling for the Property Manager and Housing Officer, and perform other administrative tasks as needed.

What will help you succeed:

• Experience in housing, property management, HUD programs, or similar programs preferred.
• Strong written and spoken English skills required, multilingual skills a plus.
• Ability to interactwith residents, vendors and visitors in a professional and courteous manner.
• Ability to perform applicable mathematical computations with speed and accuracy.
• Ability to research, compile, and share information from multiple sources in an organized and logical manner while maintaining confidentiality and privacy.
• Ability to work independently.
• Ability read, interpret, and apply procedures and guidelines set by federal or state government as well as specific program or company requirements
• High school graduation required; post-secondary education preferred. Experience and training in affordable housing program administration and/or rental property management a plus.

What we offer:

• $26.69/hour
• Union position
• Medical, dental, and vision insurance
• Income protection program
• Generous holiday, vacation, and sick time
• Multiple state retirement options
• Life insurance