Office Assistant — Hybrid, Flexible Schedule & Growth

KPFF Consulting Engineers; Los Angeles (CA); Hybrid; USD 36,000 - 45,000; Full time

Benefits offered by this job

Paid holidays

Vacation time

401(k) contribution

Family leave

Cell phone stipend

Remote work stipend

Medical insurance

Bonuses

Job summary

KPFF Consulting Engineers in Los Angeles seeks an Office Assistant to join our Administrative team. The role supports daily office operations, serves as front-line contact, and helps keep our office professional and welcoming.

Located in Downtown Los Angeles with a hybrid work option after training, the position emphasizes collaboration, organization, and service. We offer competitive benefits and a stable, growth-oriented environment.

Qualifications

• 2 years of full-time administrative experience with High School Diploma.
• Clear and professional communication across modes.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, OneNote).
• PDF management and organization.
• Experience with Teams 365 and SharePoint.
• Detail-oriented with strong time management.
• Ability to multitask and meet deadlines.
• Team-oriented with proactive problem solving.

Responsibilities

• Serve as the first point of contact for visitors and support daily office operations.
• Coordinate meetings, trainings, travel, lunches, celebrations and events.
• Maintain office facilities and shared spaces to be welcoming and professional.
• Maintain office supply stock and coordinate vendor support.
• Provide timely status updates and clear communication to stakeholders.
• Facilitate meetings, document key information, and communicate action items.
• Other general office administration tasks as assigned.

Skills

Communication

Microsoft Office

Team collaboration

Attention to detail

Time management

Problem solving

Education

High School Diploma

Bachelor's degree

Tools

Microsoft Teams 365

SharePoint

PDF management

Office machines

Job description

KPFF Consulting Engineers in Los Angeles seeks an Office Assistant to join our Administrative team. The role supports daily office operations, serves as front-line contact, and helps keep our office professional and welcoming.

Located in Downtown Los Angeles with a hybrid work option after training, the position emphasizes collaboration, organization, and service. We offer competitive benefits and a stable, growth-oriented environment.