Office Assistant (Full time / Bilingual)

addus; Deming (NM); On-site; USD 38,000 - 54,000; Full time

Benefits offered by this job

Medical, Dental and Vision Benefits

Daily Pay Option

Continued Education

PTO Plan

Retirement Planning

Life Insurance

Employee discounts

Job summary

Ambercare is seeking an Administrative Coordinator to coordinate office operations and human resources related tasks in the Deming, NM location. You will maintain communication with branch leadership and ensure accurate file maintenance.

The role requires a high school diploma (associates preferred) and experience in a healthcare office environment; strong interpersonal, organizational, and communication skills are essential.

Qualifications

• High school diploma or equivalent.
• Telephonic in a high volume environment required.
• Health care office experience preferred (home care/home health or hospice).
• Interpersonal, organizational and communication skills; adaptable to changing priorities.

Responsibilities

• Assists the new hire process for the branch hires; ensures all documentation is completed accurately and in a timely manner.
• Ensures all employee records are current, accurate, and updated regularly.
• Assists compliance with HR processes and procedures throughout branch.
• Ensures all required A/P related paperwork is scanned and submitted for payment.
• Supervises monthly Service Monitoring Calls with state Department on Aging.
• Ensures the branch environment is professional: neat, clean, orderly and generally free of clutter.
• Maintains confidentiality due to access to sensitive information.
• Maintains regular, predictable attendance and flexibility to meet department needs.
• Follows Medicare, Medicaid, and HIPAA regulations and requirements.
• Performs other duties as assigned.

Skills

Interpersonal skills

Communication

Organizational skills

Adaptability

Transportation

Education

High School Diploma

Associates Degree preferred

Job description

Position Summary:

This position will coordinate administrative, business and other operational activities in the office by performing the following duties: maintaining solid and consistent communication with branch leadership and ensuring accurate file maintenance.

Hours:

Full Time: Monday through Friday 8 am to 5 pm.

Location:

Ambercare 707 East Pine Street Street A Deming, NM 88030

We offer our team the best:

• Medical, Dental and Vision Benefits
• Daily Pay Option
• Continued Education
• PTO Plan
• Retirement Planning
• Life Insurance
• Employee discounts

Essential Duties:

• Assists the new hire process for the branch hires; ensures all documentation is completed accurately and in a timely manner.
• Ensures all employee records are current, accurate, and updated regularly.
• Assists compliance with HR processes and procedures throughout branch.
• Ensures all required A/P related paperwork is scanned and submitted for payment.
• Supervises monthly Service Monitoring Calls with state Department on Aging.
• Ensures the appearance of the branch's open environment is professional: neat, clean, orderly and generally free of clutter.
• Maintains a high degree of confidentiality at all times due to access to sensitive information.
• Maintains regular, predictable, consistent attendance and is flexible to meet the needs of the department.
• Follows all Medicare, Medicaid, and HIPAA regulations and requirements.
• Abides by all regulations, policies, procedures, and standards.
• Performs other duties as assigned.

Position Requirements & Competencies:

• Must have high school diploma or equivalent.
• Telephonic in a high volume environment required
• Associates Degree preferred
• Health care experience in an office; home care, home health or hospice preferred
• Interpersonal, organizational and communication skills.
• Must adapt well to changing priorities.
• Must have reliable Transportation

Addus provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.