Office Assistant - Bilingual

addus; Deming (NM); On-site; USD 30,000 - 38,000; Full time

Benefits offered by this job

Medical, Dental and Vision Benefits

Daily Pay Option

Continued Education

PTO Plan

Retirement Planning

Life Insurance

Employee discounts

Job summary

Addus in Deming, NM is seeking an Office Coordinator responsible for coordinating administrative, business and operations in the office, communicating with branch leadership, and maintaining accurate file maintenance.

The role includes managing new hire paperwork, maintaining employee records, supporting HR processes, handling AP paperwork, and ensuring HIPAA compliance, while keeping confidentiality and adapting to priorities.

Qualifications

• Must have a high school diploma or equivalent.
• Excellent communication and interpersonal abilities in a fast-paced office.
• Ability to adapt to changing priorities and manage multiple tasks.

Responsibilities

• Assist new hire processes and ensure all paperwork is completed accurately and on time.
• Maintain up-to-date employee records with accuracy.
• Support HR processes and compliance across the branch.
• Process AP paperwork and submit for payment.
• Coordinate monthly monitoring calls with the Department on Aging.
• Maintain a professional branch environment: clean, orderly and presentable.
• Maintain confidentiality due to access to sensitive information.
• Maintain regular attendance and be flexible to meet department needs.
• Follow Medicare, Medicaid, and HIPAA regulations and requirements.
• Abide by all regulations, policies and procedures.
• Performs other duties as assigned.

Skills

Interpersonal skills

Organizational skills

Communication skills

Education

High school diploma or equivalent

Associates Degree preferred

Job description

Position Summary

Position Summary: This position will coordinate administrative, business and other operational activities in the office by performing the following duties: maintaining solid and consistent communication with branch leadership and ensuring accurate file maintenance.

Hours

Hours: Full Time: Monday through Friday 8 am to 5 pm.

Location

Location: Ambercare 707 East Pine Street Street A Deming, NM 88030

Benefits

• Medical, Dental and Vision Benefits
• Daily Pay Option
• Continued Education
• PTO Plan
• Retirement Planning
• Life Insurance
• Employee discounts

Essential Duties

• Assists the new hire process for the branch hires; ensures all documentation is completed accurately and in a timely manner.
• Ensures all employee records are current, accurate, and updated regularly.
• Assists compliance with HR processes and procedures throughout branch.
• Ensures all required A/P related paperwork is scanned and submitted for payment.
• Supervises monthly Service Monitoring Calls with state Department on Aging.
• Ensures the appearance of the branch's open environment is professional: neat, clean, orderly and generally free of clutter.
• Maintains a high degree of confidentiality at all times due to access to sensitive information.
• Maintains regular, predictable, consistent attendance and is flexible to meet the needs of the department.
• Follows all Medicare, Medicaid, and HIPAA regulations and requirements.
• Abides by all regulations, policies, procedures, and standards.
• Performs other duties as assigned.

Position Requirements & Competencies

• Must have high school diploma or equivalent.
• Telephonic in a high volume environment required
• Associates Degree preferred
• Health care experience in an office; home care, home health or hospice preferred
• Interpersonal, organizational and communication skills.
• Must adapt well to changing priorities.
• Must have reliable Transportation

Equal Employment Opportunity

Addus provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

How to Apply

To apply via text, text 11322 to 334-518-4376