Office Assistant: Attendance Coordinator, Seton Catholic HS, Vancouver

Archdiocese of Seattle CATHOLIC SCHOOLS; Vancouver (WA); On-site; USD 30,000 - 31,000; Full time

Benefits offered by this job

Comprehensive benefits package

Professional development opportunities

Staff events and school community

Job summary

St. Elizabeth Ann Seton Catholic College Preparatory High School in Vancouver, WA, seeks a Front Office Coordinator to welcome students and guests as the first point of contact.

The role is full-time, 11-month employment, with duties spanning clerical support, data entry, and daily office operations. Under supervision, the coordinator will handle phones, visitor inquiries, and routine administrative tasks, ensuring a calm, professional environment and adherence to school policies.

Qualifications

• Must have a high school diploma or GED and related experience.
• Ability to multitask and work with staff, students, and parents.
• Strong communication skills in English, both written and verbal.
• Proficiency with Google Suite, Word, Excel, and Gmail.

Responsibilities

• Welcome students and guests as the first point of contact.
• Answer phones, screen inquiries, and route to appropriate offices.
• Input data and maintain confidential information accurately.
• Assist with clerical tasks, ordering supplies, and preparing reports.
• Support lunch orders, parking fees, attendance tracking, and first aid within policy.

Skills

Communication skills

Multitasking

Professionalism

Customer service mindset

Teamwork

Education

High school diploma or GED

Six months related experience

Tools

Google Suite

Word

Excel

Gmail

Job description

Front Office Coordinator St. Elizabeth Ann Seton Catholic College Preparatory High School, Vancouver, WA

Position Type: Full-Time, 11-Month Employment (July off)

Reports to Vice Principal

Date Posted

10/27/26

Pay

$21.50 - $22.50 per hour. Any offered salary is determined based on internal equity, internal salary ranges, market data, applicant's skills and prior relevant experience, degrees, and certifications.

Location

St. Elizabeth Ann Seton Catholic College Preparatory High School, Vancouver, WA. Seton Catholic College Prep is a Catholic, co-educational, comprehensive, college preparatory high school. Seton Catholic opened its doors in a brand new facility in September 2016. It has grown every year since it first opened in 2009, with a current enrollment of more than 250 students. Seton Catholic is an Archdiocesan 9-12 grade high school that pursues higher learning, deeper faith, and stronger character, with numerous Advanced Placement courses.

Position

Seton Catholic is seeking a qualified front office coordinator to welcome students and guests, being the first point of contact with our community. The successful candidate will be professional, enthusiastic, and have a strong desire to be part of the Seton Catholic Community.

Job Summary

Under general supervision, performs a wide variety of secretarial/clerical work and handles daily work pressures, requiring constant concentration to a volume of work which must be completed within a limited period of time. This position requires the ability to serve a diverse population under occasionally stressful situations while maintaining a calm and professional demeanor and creating an atmosphere of warmth, cooperation, and service to others.

Essential Duties And Responsibilities

• Follows and maintains knowledge of all Archdiocese of Seattle/Seton Catholic policy(ies) and procedures.
• Performs a wide variety of clerical and secretarial support, including answering phones, typing, proofreading, filing, and sorting of package deliveries.
• Completes a high volume of computer data entry work, using school computer programs, to input a high volume of data with speed and accuracy, including confidential data, in an environment with constant interruptions.
• Compiles and prepares reports for administration or outside agencies, as required.
• Acts as the first point of contact and gives information or directs visitors and parents to appropriate offices.
• Manages lunch orders with the My Hot LunchBox program.
• Processes parking fees and passes.
• Tracks and reports student absences.
• Orders and receives office supplies, as needed.
• Evaluates student injuries, determines course of action, performs minor first aid in compliance with Archdiocese of Seattle/Seton Catholic policy(ies), and completes required paperwork in a timely fashion.
• Administers medications within the scope of Archdiocese of Seattle/Seton Catholic policy(ies) and state and federal law.
• Greet students, parents, staff, and the public; answer a wide variety of telephone and in-person inquiries; and screen calls.
• Types a variety of materials from brief verbal or written instructions.
• Refers students to the principal and contacts parents, as necessary.
• Complies with applicable school, state, local, and federal laws, rules, and regulations.
• Attends work regularly and is punctual.
• Assists the Administrative Assistant with a variety of tasks as needed.

Marginal Duties And Responsibilities

• Attends in-service training as requested.
• Attends staff meetings as requested.
• Attend and assist with occasional evening/weekend school events.
• Troubleshoots office machinery (copy, fax, etc.), coordinating maintenance and supply
• Reports issues to authorities as necessary.

Supervisory Responsibilities

All school employees have some responsibility for supervising students and assisting in maintaining a safe environment.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

The requirements listed below are representative of the knowledge, skill, and/or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• High school diploma or General Education Diploma (GED) and at least six months related experience and/or training or equivalent combination of education and experience. Prior successful experience working in an office and/or school setting is strongly preferred.
• Works well with others from diverse backgrounds. Focuses on solving conflict, maintaining confidentiality, listening to others without interrupting, keeping emotions under control, remaining open to others' ideas, and contributing to building a positive team spirit. Demonstrated ability to multitask and work with staff, students, and parents.
• Ability to communicate fluently verbally and in writing in English. Ability to respond effectively to questions in one-on-one, small group situations with students and other school staff. Ability to verbally respond to common inquiries from students and staff. Ability to read and interpret documents such as safety rules, procedure manuals, and governmental regulations.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, schedule, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
• General knowledge of computer usage-Google Suite (Docs, Sheets, Forms, Slides, etc.). Word, Excel, Gmail. Ability to proficiently use assigned programs and equipment as applicable to the essential duties of the position. Specialized training may be required.
• Ability to appropriately communicate with students, teachers, parents, and members of the community. Ability to exercise good judgment, meet timelines, and work in a dynamic environment.
• Certificates as determined by the Archdiocese of Seattle/Seton Catholic. Ability to obtain a valid
• CPR/First Aid card.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to walk, stand, sit, use hands for fine manipulation, handle or feel, and reach with hands and arms using a keyboard and video display terminal. The employee is occasionally required to stoop, kneel, or crouch. The employee must regularly lift and/or move up to 10 pounds and occasionally up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, the ability to adjust focus, and peripheral vision.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work environment is in a school that combines standard office settings, including standard office equipment (fax, copier, phone, computer, etc.), with the standard school setting. The noise level in the work environment is usually low to moderate and occasionally high, depending upon the student population and activities. The employee may be exposed to bodily fluids and/or bloodborne pathogens.

Benefits

A comprehensive package of benefits is offered, including two medical plan options, dental, vision, life, accidental death and disability, long-term disability, pension, 403(b), HSA, FSA, and generous sick leave, vacation, and holidays.

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions, or working conditions associated with the job. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify, or delete any aspect of this job (or the position itself) at any time as it deems advisable.