Office Assistant (AM Dispatch)

Sylvania; Eatonville (WA); On-site; USD 32,000 - 42,000; Part time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Long Term Disability

Retirement Benefits

Sick Leave

Personal Leave

Holidays

Flexible Spending Account

DCAP 403(b)

Stipend Reimbursement

Job summary

Eatonville School District is seeking an Office Assistant to provide clerical support at the school site, handle communications, and distribute materials accurately. The role requires a High School diploma or equivalent, basic computer skills, strong English writing and spelling, and fingerprint/background clearance.

First Aid certification and a valid driver’s license are preferred. The position offers SEBB benefits and retirement plan, reflecting district standards.

Qualifications

• High School diploma or equivalent required.
• Prior related work experience preferred.
• Knowledge of standard office equipment and procedures.

Responsibilities

• Answers telecommunication system for the purpose of screening calls, transferring calls, responding to inquiries and/or taking messages.
• Composes documents, (e.g. correspondence, agendas, minutes, bulletins, reports, etc.) for the purpose of communicating information to school and district personnel, the public, state officials, etc.
• Dispenses medication as prescribed by a doctor and at parent request.
• Maintains inventory of office supplies for the purpose of ensuring availability of required items.
• Maintains various records, schedules, files, rosters, etc. for the purpose of documenting and/or providing reliable information.
• Monitors individual students, classroom and/or playground activities for the purpose of maintaining a safe and positive learning environment.
• Performs emergency first aid in the absence of the secretary and/or principal.
• Processes documents and materials (e.g. schedules, agendas, mail, etc.) for the purpose of disseminating information to appropriate parties.
• Responds to inquiries of staff, the public, parents and/or students for the purpose of providing information and/or direction as may be required.
• Supervises students for the purpose of monitoring students referred for disciplinary actions.

Skills

Office equipment

English language

Computer applications

Education

High School diploma or equivalent

Prior job related experience

Tools

MS Office

Job description

Morning Dispatch - Monday - Friday, 2hrs/day, 5:30 AM - 7:30 AM

Rates are for 25-26 school year and do not reflect increases for the 26-27 school year.

Purpose Statement:

The job of "Office Assistant" is done for the purpose/s of providing requested clerical support at school site; communicating various information regarding activities and/or in response to requests; and providing for timely and accurate distribution of materials.

Essential Functions:

• Answers telecommunication system for the purpose of screening calls, transferring calls, responding to inquiries and/or taking messages.
• Composes documents, (e.g. correspondence, agendas, minutes, bulletins, reports, etc.) for the purpose of communicating information to school and district personnel, the public, state officials, etc.
• Dispenses medication as prescribed by a doctor and at parent request.
• Maintains inventory of office supplies for the purpose of ensuring availability of required items.
• Maintains various records, schedules, files, rosters, etc. for the purpose of documenting and/or providing reliable information.
• Monitors individual students, classroom and/or playground activities for the purpose of maintaining a safe and positive learning environment.
• Performs emergency first aid in the absence of the secretary and/or principal.
• Processes documents and materials (e.g. schedules, agendas, mail, etc.) for the purpose of disseminating information to appropriate parties.
• Responds to inquiries of staff, the public, parents and/or students for the purpose of providing information and/or direction as may be required.
• Supervises students for the purpose of monitoring students referred for disciplinary actions.

Other Functions:

• Assists other personnel as may be required for the purpose of supporting them in the completion of their work activities.
• Handles funds for the purpose of processing student fees, sale of products, etc.
• Other duties as assigned.

Education:

• High School diploma or equivalent.
• Prior job related experience.

Knowledge and Skills:

• Knowledge of standard office equipment.
• Skills to operate standard office equipment including use of computer applications, use English in both written and verbal form, use correct spelling, grammar and punctuation.

Requirements:

• Fingerprint/Background Clearance

Licenses/Certificates:

• First Aid Certificate
• Valid Driver's License & evidence of Insurability

Benefits

• Insurance Benefits:
• Medical, dental, vision, basic life insurance, and long term disability plans provided through School Employees Benefits Board (SEBB); minimum hours required

• Retirement Benefits:
• Provided through the WA State Department of Retirement Systems (DRS); minimum hours required

• Paid Leave Benefits:
• Per PSE Collective Bargaining Agreement:https://www.eatonville.wednet.edu/departments/hr/collective-bargaining-agreements
• or School Board Policy in the 5000 section:
• https://drive.google.com/drive/folders/0B9dzDShhC0znVWVHWGNwN0Y1dzQ?resourcekey=0-XJ6urdpuFHmbw8Ggr9RiCg

• Sick leave
• Personal leave
• Holidays

• Other Fringe Benefits:
• Flexible Spending Account (FSA)
• Dependent Care Assistance Program (DCAP) 403(b)

• Supplemental Compensation:
• Extended days, professional development, and stipend reimbursement, per PSE Collective Bargaining Agreement
• https://www.eatonville.wednet.edu/departments/hr/collective-bargaining-agreements

Working Conditions:

• - Ability to sit for prolonged periods, understand and carry out oral and written instruction. Significant physical abilities include reaching/handling/fingering, talking/hearing conversations, near visual acuity/visual accommodation.

Mental Demands:

• - Usual office working conditions with exposure to numerous distractions and interruptions. Flow of work and character of duties involve normal mental and visual attention much or all of the time. Requires concentration and attention to detail for repetitive tasks; may deal with distraught or difficult individuals.

Physical Demands:

• - Exposed to visual display terminal for prolonged periods; required to sit for prolonged periods; requires sitting, standing, bending, and reaching; dexterity and precision required in the operation of a computer. May require lifting/carrying up to 25 pounds and pushing/pulling up to 10 pounds.

• Examples of reaching/handling/fingering are reports, telephone, computer keyboard, files; talking/hearing are conversations with students, general public in person and via telephone; seeing the computer screen, bulletin board, reviews reports and records.

Acknowledgment:

Eatonville School District #404 reserves the right to modify and interpret this job description. This job description is intended to describe the general nature and level of work being performed by people assigned to this job. This job description is illustrative and in no way implies that these are the only duties, including essential duties, to be performed by the employee occupying this position. This job description is not an employment contract, implied or otherwise.

Eatonville School District does not discriminate in any programs or activities on the basis of sex, race, ethnicity, creed, religion, color, national origin, immigration or citizenship status, age, veteran or military status, sexual orientation, gender expression, gender identity, homelessness, disability, neurodivergence, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination:

Civil Rights Compliance Coordinator
Name and/or Title: Dracy Blue, Executive Director of Student Services
Address: 200 Lynch St. W., Eatonville, WA 98328
Telephone Number: [phone]
Email: [e-mail]

Section 504/ADA Coordinator
Name and/or Title: Dracy Blue, Executive Director of Student Services
Address: 200 Lynch St. W., Eatonville, WA 98328
Telephone Number: [phone]
Email: [e-mail]

Title IX Coordinator
Name and/or Title: Dracy Blue, Executive Director of Student Services
Address: 200 Lynch St. W., Eatonville, WA 98328
Telephone Number: [phone]
Email: [e-mail]