Office Assistant – Accounts Payable

Excel Prep; Champaign (IL); On-site; USD 26,000 - 34,000; Part time

Job summary

ExcelPrep is seeking a reliable, detail-oriented Office Assistant with Accounts Payable experience to support our Champaign operations at Lodgic coworking space. This part-time, on-site role runs Monday–Friday, 8:00 AM–12:00 PM (20 hours/week).

You will manage mail, process invoices, support scheduling, and keep the office organized. Proficiency with Google Workspace or Microsoft Office and basic QuickBooks are preferred.

Qualifications

• 1+ years' experience in office assistant or accounts payable.
• Familiarity with QuickBooks or accounting software.
• Strong organizational and time-management skills.
• Ability to handle confidential information.

Responsibilities

• Sort, open, and distribute mail and packages.
• Process invoices, check requests, and expense reports.
• Support general office tasks: filing, scanning, supply ordering.
• Assist with scheduling and calendar coordination for leadership.
• Provide reception support at Lodgic and maintain confidentiality.
• Maintain confidential financial documents.

Skills

Accounts payable

Billing

Google Workspace

Microsoft Office

Tools

QuickBooks

Job description

About ExcelPrep Schools

ExcelPrep is a mission-driven private program serving neurodiverse children through structured,
research-based instruction. Our mission is simple: prioritize the academic and social success of
neurodiverse learners. We are a professional and agile organization committed to delivering
high-quality academic and therapeutic programming that supports meaningful learning
outcomes.

ExcelPrep offers two distinct programs designed to meet the needs of diverse learners of all ages.

3-13:

PreK-8 Academic Program: Grounded in Direct Instruction and Precision Teaching. Instruction focuses on core academic skills — reading, writing, and mathematics — using explicit,
systematic teaching methods that emphasize mastery, fluency, and generalization. Designed for
students with learning disabilities and neurodiverse profiles who benefit from structured, data-driven instruction.

Clinical ABA Program (Ages 3-13): Cognition-linguistically based and emphasizes instruction
within a structured environment. The program integrates Applied Behavior Analysis with
teaching strategies that support language development, reasoning, executive functioning, and
social competence. Instruction is individualized, data-driven, and focused on building
foundational skills that support learning, communication, and independence.

Across Excel programs, we and data-based decision-making; instruction grounded in behavior science research;
Occupational Therapy as a prioritized therapy alongside ABA in support of sensorimotor development.

Our mission is to provide a nurturing, academically focused learning environment where
neurodiverse students can develop strong academic foundations, cognitive-linguistic skills, and
the confidence needed to succeed in school and beyond.

About the Role

We are seeking a reliable, detail-oriented Office Assistant with Accounts Payable experience to support our administrative operations at our Champaign office located at Lodgic coworking space. This is a part-time, hourly, on-site role - NOT remote. Perfect for someone who is organized, trustworthy with mail and billing, and enjoys keeping an office running smoothly. Hours: Monday- Friday, 8 a.m.- 12 p.m. (20 hrs/week), with potential to grow.

What You'll Do

• Sort, open, and distribute incoming mail and packages
• Perform bill pay and accounts payable – process invoices, check requests, and expense reports
• Assist with general office tasks – filing, scanning, supply ordering, maintaining an organized office
• Assist with scheduling and calendar coordination for leadership team
• Support administrative team at Lodgic with reception and day-to-day operations
• Maintain confidentiality and handle sensitive financial documents with integrity

What We're Looking For

• 1+ years' experience in office assistant, admin support, or accounts payable/bookkeeping
• Comfortable with bill pay, invoices, basic QuickBooks or accounting software preferred
• Highly organized, detail-oriented, dependable, and punctual – able to work 8 a.m.- 12 a.m. consistently on-site
• Proficient in Google Workspace / Microsoft Office
• Trustworthy with confidential mail and financial information
• Able to work on-site at Lodgic - Champaign - this is NOT a remote role

Schedule & Pay

Part-time 8:00 AM - 12:00 PM, Monday-Friday, 20 hours/week. $22/hour. On-site at Lodgic - Champaign, IL (Coworking Space). The interview will be held at Lodgic.