Office Assistant 2 – Temporary

Monmouth; Eugene (OR); On-site; USD 25,000 - 30,000; Part time

Job summary

Lane County Developmental Disabilities Services is seeking two temporary Office Assistant 2 roles in Eugene, Oregon. You will provide exceptional customer service to individuals in services and community partners, handling front desk tasks, data entry, and records management.

The positions support the Administrative team and are budgeted for up to 1,040 hours. Typical schedule is Monday–Friday, 8:00am–5:00pm, with AFSCME representation.

Qualifications

• Equivalent to the completion of the twelfth grade.
• Two years of responsible clerical and office assistance experience.
• Willingness to undergo a full criminal offender information record check.

Responsibilities

• Front office support: greet individuals, check them in for appointments, and direct calls to staff.
• Time-sensitive data entry across databases; follow up with Services Coordinators.
• Process and archive client records, including uploading to the electronic health record.
• Process Criminal History Background Checks.
• Support the Supervisor of the Administrative team and perform related duties.

Skills

Customer service

Data entry

Office software

Education

High school diploma or equivalent

Tools

Electronic health record system

Job description

Do you have a passion and dedication to caring and advocating for your community and individuals with Intellectual and/or developmental disabilities? Do you find yourself energized and engaged when working in an evolving and challenging environment with a focus on continuous improvement? If so, we have an exciting opportunity for you to join a talented and passionate team!

We have two temporary positions available. Our Office Assistant 2 will provide excellent customer service to our individuals in services and will assist with a variety of administrative tasks and duties. The Administrative Team is an integral part of our organization and is the center of organizing and running the daily operations of our division.

This individual must demonstrate exceptional customer service in person, by phone and by email in order to provide assistance to the individuals in services and to our community partners.

We are hiring for 2 temporary positions.

This position may provide any or all of the following supports:

• Front office support including: greet individuals and check them in for their appointments or direct them to the appropriate staff member; receive calls and transfer or refer calls to proper sources.
  
• Provide complex or technical information which requires the interpretation of office or program policies and procedures in order to facilitate office operations or assist the general public.
  
• Time-sensitive data entry, which can include: working on a variety of databases, tracking information, following up with Services Coordinators.
  
• Process and archive client records. This includes uploading to our electronic health record.
  
• Process Criminal History Background Checks.

This position also provides support to the Supervisor of the Administrative team and will perform related duties as assigned.

The ideal candidate will be able to:

• Develop a deep understanding of our processes
• Be technically proficient – i.e. someone that can understand and work with our systems with ease
• Establish and maintain solid working relationships through communication, cooperation and positive interactions with all patients, employees, staff and providers.

Lane County Developmental Disabilities Services strives to provide a responsive, cooperative lifespan delivery system of support, training, care, monitoring, protection and crisis response for persons with developmental disabilities and their families

About the Division

Lane County Developmental Disabilities Services strives to provide a responsive, cooperative lifespan delivery system of support, training, care, monitoring, protection and crisis response for persons with developmental disabilities and their families. Services are designed to maximize opportunities for self-determination and self-sufficiency.

Schedule

Monday – Friday; 8:00am – 5:00pm

*This is an AFSCME represented position*

** This position is budgeted for a maximum of 1,040 hours during the fiscal year.

QUALIFICATIONS

Training

• Equivalent to the completion of the twelfth grade.

Experience

• Two years of responsible clerical and office assistance experience.
• An equivalent combination of experience and training that will demonstrate the required knowledge and abilities is qualifying.

Notes

• This position is subject to a full criminal offender information record check.

Studies have shown that women and BIPOC individuals are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. The county will consider any equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.