Office Assistant – 1046634 KanEquip

Farmer Veteran Coalition; Kansas; On-site; USD 25,000 - 33,000; Full time

Job summary

Farmer Veteran Coalition seeks an administrative and accounting support professional for our Field Support Office in Wamego, Kansas. This full-time, nonexempt role handles front-desk duties, mail processing, and basic accounting tasks to support efficient operations.

Responsibilities include welcoming visitors, coordinating office supplies, data entry, and assisting with invoice processing and recordkeeping. Strong organizational skills and confidentiality are essential.

Qualifications

• High school diploma or equivalent required; experience in accounting or bookkeeping helpful.
• Working knowledge of Microsoft Outlook, Word, and Excel is required.
• Accurate data-entry, basic math, proofreading, filing, and recordkeeping skills.
• Strong organization, attention to detail, follow-through, and ability to manage multiple priorities.
• Professional communication skills and sound judgment when handling confidential information.

Responsibilities

• Administrative and Office Support: Welcome visitors, answer and direct calls, and provide professional front-desk coverage.
• Accounting Support: Assist Accounts Payable/Receivable with invoice entry, payments, and record maintenance.
• Company and Team Support: Communicate courteously with coworkers and visitors, prioritize work, and provide status updates.

Skills

Data entry

Organization

Attention to detail

Multitasking

Professional communication

Education

High school diploma or equivalent

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Position DetailsCompetitive hourly wageFull-time: 40 hours per weekNonexempt: overtime pay after 40 hours/weekLocation: On site at our Field Support Office in Wamego, KansasSchedule: Monday-Friday 8-5Purpose:Provide dependable administrative, reception, and accounting support to help the Field Support Office operate efficiently. This role serves as a professional first point of contact, maintains organized office services and records, and assists the Accounting team with accurate, timely processing and documentation.

Responsibilities:

Administrative and Office Support

• Welcome visitors, answer and direct calls, and provide professional front-desk coverage.
• Maintain a clean, organized reception area, front entry, shared work areas, and mail room.
• Receive, open, date-stamp, sort, document, and distribute incoming mail; prepare, meter, and bundle outgoing mail.
• Coordinate office supplies, envelopes, water, ice, and other routine office needs.
• Complete copying, printing, binding, scanning, filing, and document-distribution requests.
• Update seasonal front-window displays and assist with general office projects.
• Protect confidential company, employee, customer, and financial information.

Accounting Support

• Assist Accounts Payable with invoice entry, document matching, approval follow-up, filing, and scanning.
• Assist Accounts Receivable with customer record maintenance, invoicing customers, recording payments, and verifying and mailing customer invoices and statements.
• Support Wholegoods Sales Accounting and other accounting functions with data entry, document review and scanning.
• Maintain complete and orderly electronic and paper accounting records using established naming, retention, and filing procedures.
• Prepare routine spreadsheets and reports under the direction of Accounting staff.

Company and Team Support

• Communicate courteously and effectively with co-workers and visitors.
• Prioritize assigned work, meet deadlines, and provide status updates when needed.
• Provide backup support for other administrative and accounting functions and perform related duties as assigned.
• Special projects as assigned.

Requirements

• High school diploma or equivalent required; experience in accounting or bookkeeping helpful.
• Prior office, administrative, customer-service, or accounting-support experience preferred.
• Working knowledge of Microsoft Outlook, Word, and Excel;
• Accurate data-entry, basic math, proofreading, filing, and recordkeeping skills.
• Strong organization, attention to detail, follow-through, and ability to manage multiple priorities.
• Professional communication skills and sound judgment when handling confidential information.