Office Assistant

DuPage County; Wheaton (IL); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Pension

Job summary

DuPage County is seeking an Office Assistant to perform clerical tasks within the Human Resources Department. You will handle phones, calendar management, data entry, scanning, and general office support.

The role requires minimal typing, familiarity with Word/Excel, and a background check. Benefits include medical, dental, vision, retirement plans, and holiday/vacation leave for full-time staff.

Qualifications

• Two years of general office experience requiring skilled typing
• Passing score on basic Word and Excel tests required
• Pre-employment Background Check required

Responsibilities

• Perform routine clerical duties using standard office equipment
• Greet visitors and direct them to appropriate locations
• Receive, sort, and distribute mail; prepare and mail documentation for leaves

Skills

Clerical skills

Data entry

Reception/Front Desk

Microsoft Office

Education

High School Diploma or GED

Two years general office experience

Tools

Microsoft Office Suite

Job description

Position Summary

We are pleased to offer the opportunity to work as an Office Assistant within DuPage County's Human Resources Department.

Position Summary

We are pleased to offer the opportunity to work as an Office Assistant within DuPage County's Human Resources Department.

DuPage County is an Equal Opportunity Employer

This position is eligible for our complete benefit package including medical, dental and vision insurance, flexible spending accounts, life insurance, pension, deferred compensation plan, tuition reimbursement, pre-paid legal and credit union. As a team member at DuPage County, you will also have access to time off with pay on Designated Holidays or holiday pay if required to work, Vacation time, Sick time and Paid Leave.

To learn more about the cost and coverage of the benefits plan, visit Employees Benefit Information.

For detailed information on paid time off, visit Employee Policy Manual, Section 5.

Responsibilities

Responsibilities Include:

• Performs various routine clerical duties, e.g. (utilizing standard office equipment, to include: answer and screen incoming phone calls, taking and transmitting messages, maintaining calendars, keyboarding information into databases, scanning, photocopying, performing data entry, faxing documents, typing, and word processing)
• Acts as a counter clerk or receptionist, greeting individuals and, or directing them to the proper location
• Receives and issues documents
• Composes original form letters
• Receives, sorts, distributes and reviews internal and external mail independently attaching relevant file(s), and responding to basic mail requests
• Prepare and mail out documentation for Leaves: FMLA, COBRA, PLOA, etc.
• Assists with new hire paperwork
• Completes basic employment verifications
• Files documents alphabetically and numerically
• Provides and interprets information regarding department policies, procedures and programs to employees and/or the public
• Verifies and reviews the receiving and processing of forms
• Utilizes a variety of Microsoft Office Suite software applications
• Prepares documents for scanning and filing
• Identifies and resolves discrepancies in accordance with department standards

Requirements Include

Requirements include the following experience or equivalent combination of training and experience:

• High School Diploma or GED equivalent.
• Two years of experience in general office work which required skilled typing

A passing score on basic Word and Excel tests are required.

A Pre-employment Background Check Is Required.

Physical Requirements and Work Environment

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

DuPage County offers a complete benefit package to full-time employees including medical insurance, dental insurance, vision, flexible spending accounts, life insurance, pension, holidays, vacation, sick leave, deferred compensation plan, tuition reimbursement, pre-paid legal and credit union. Limited benefits are also offered for eligible part-time positions.

To learn more details, visit our Benefits page.

01 Select the response below that represents your highest completed level of education.

• Master's Degree from an Accredited Institution
• Bachelor's Degree from an Accredited Institution
• Associate's Degree from an Accredited Institution
• Some college level courses complete but no degree awarded from an Accredited Institution
• High School Diploma or GED
• None of the above

02 If you possess a degree, in what field/ major is the degree? (If no degree, answer with N/A)

03 Which of the following best describes your clerical experience?

• No clerical experience
• Less than one (1) year of clerical experience
• One (1) year to less than two (2) years of clerical experience
• Two (2) or more years of clerical experience

04 Which of the following best describes your customer service experience (please check all that apply):

• Face-to-face customer service
• Answering customer phone calls (single-line)
• Answering customer phone calls (multi-line/switchboard)
• Answering customer e-mails
• N/A

05 How many years of data entry experience do you have?

• No data entry experience
• Less than one (1) year of data entry experience
• One (1) year to less than two (2) years of data entry experience
• Two (2) or more years of data entry experience

06 Do you have work experience with the following? (check all that apply)

• Filing
• Recordkeeping
• Gathering detailed information
• Reception/Front Desk
• Reviewing detailed informationCorrespondence
• Opening, sorting and distributing mail

07 Are you able to perform the following, with or without an accommodation? Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

• Yes
• No
• Required Question