Office Assistant

MARTHA'S VINEYARD SHIPYARD, INC.; Vineyard Haven (MA); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Benefits Available

Job summary

Martha's Vineyard Shipyard is seeking a reliable Office Assistant to support daily operations, focusing on timecard management, billing data entry, and general administrative tasks.

Ideal candidates will have experience in administrative roles, billing or bookkeeping, and strong attention to detail, with the ability to work independently; training is provided in our systems and processes. This is a full-time, year-round role with a competitive benefits package.

Qualifications

• Previous experience in an office, administrative, billing, bookkeeping, payroll, or data entry role.
• Strong attention to detail and commitment to accuracy.
• Excellent organizational and time-management skills.
• Ability to prioritize tasks and meet deadlines.
• Strong computer and data-entry skills.
• Professional communication and problem-solving abilities.
• Dependable, self-motivated, and able to work independently.

Responsibilities

• Collect and review employee timecards daily for accuracy and completeness
• Enter employee hours and job-related information into the billing system
• Verify timekeeping data and ensure customer billing information is correct
• Identify, investigate, and resolve discrepancies quickly and accurately
• Maintain organized records and documentation
• Provide general administrative and clerical support to the office team
• Assist with day-to-day office operations and special projects as needed

Skills

Attention to detail

Organizational skills

Time management

Data entry

Billing software

Communication skills

Independence

Problem solving

Office administration

Tools

Billing system

Computers

Job description

Martha's Vineyard Shipyard | Martha's Vineyard, MA | Full-Time | Benefits Available

Join Our Team as an Office Assistant

Martha's Vineyard Shipyard is seeking a reliable, detail-oriented Office Assistant to help support our daily operations. This position is ideal for someone with experience in administrative support, data entry, billing, bookkeeping, or office coordination who enjoys working with numbers, staying organized, and ensuring accuracy.

Your primary responsibility will be managing employee timecard information and entering work data into our billing system so that customers are invoiced accurately and on time. We are looking for someone with strong organizational skills and a keen eye for detail. While experience in office administration is preferred, we will provide training on our systems and processes.

What You'll Do

• Collect and review employee timecards daily for accuracy and completeness
• Enter employee hours and job-related information into the billing system
• Verify timekeeping data and ensure customer billing information is correct
• Identify, investigate, and resolve discrepancies quickly and accurately
• Maintain organized records and documentation
• Provide general administrative and clerical support to the office team
• Assist with day-to-day office operations and special projects as needed

What We're Looking For

• Previous experience in an office, administrative, billing, bookkeeping, payroll, or data entry role
• Strong attention to detail and commitment to accuracy
• Excellent organizational and time-management skills
• Ability to prioritize tasks and meet deadlines
• Strong computer and data-entry skills
• Professional communication and problem-solving abilities
• Dependable, self-motivated, and able to work independently

Why Work at Martha's Vineyard Shipyard?

• Full-time, year-round employment
• Competitive benefits package
• Stable and supportive work environment
• On-the-job training provided
• Opportunity to develop valuable administrative, billing, and office management skills
• Work with a respected Martha's Vineyard marine services company

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