Office Administrator

Hutker Architects, Inc.; Vineyard Haven (MA); On-site; USD 65,000 - 80,000; Full time

Benefits offered by this job

Housing stipend

Job summary

Hutker Architects, Inc. is seeking an Office Administrator for our Martha’s Vineyard studio. This in‑office role supports studio leadership, the Director of Operations, and cross‑firm teams, ensuring smooth daily operations and a welcoming environment for colleagues, clients, and visitors.

The position offers 30–40 hours per week with a guaranteed 40‑hour baseline and a Monday–Friday schedule. Salary range $65,000–$80,000 annually, with a housing stipend to support living on MV.

Qualifications

• This role requires at least 2 years of administrative or office support experience.
• Proficiency in Microsoft Office and virtual meeting platforms is essential.
• Strong communication, organizational, and time management skills are needed.

Responsibilities

• Serve as a welcoming first point of contact for clients, visitors, and callers; manage voicemail and route inquiries.
• Support leadership with scheduling, travel, correspondence, client meetings, timesheets and expense reports.
• Coordinate internal, external, and virtual meetings; prepare conference rooms and materials.
• Assist project teams with client meeting prep and admin tasks.
• Track continuing education credits and coordinate architectural license renewals.
• Coordinate studio events, learning sessions, team gatherings, and celebrations.
• Provide administrative support to Marketing, HR, Operations, and IT as needed.
• Support onboarding/offboarding and maintain internal records; update SharePoint and resources.
• Manage mail, shipping, office supplies, equipment maintenance, and local errands.
• Maintain an organized, tidy, welcoming office and conference rooms.
• Coordinate building maintenance with property managers, vendors, and technicians.

Skills

Communication

Organization

Time management

Attention to detail

Collaboration

Independent work

Discretion with confidential info

Tools

Microsoft Office

Video conferencing tools

Job description

Hutker Architects, a design-led residential architecture practice, is seeking an Office Administrator who brings strong organizational skills, a proactive approach, and a welcoming presence to our Martha’s Vineyard studio. Working closely with studio leadership, the Director of Operations, and teams across the firm, you’ll coordinate daily office operations, support a positive studio environment, and help create a thoughtful experience for colleagues, clients, and visitors.

This is an in‑office position with a Monday–Friday schedule. This position can be structured around 30–40 hours per week, with a set weekly schedule agreed upon based on the candidate’s availability.

Key Responsibilities

• Serve as a welcoming first point of contact for clients, visitors, and callers; manage general voicemail and route prospective client inquiries to appropriate staff.
• Support the MV leadership team with scheduling, travel arrangements, correspondence, client meeting coordination, timesheet entry, and expense reports.
• Coordinate internal, external, and virtual meetings, including scheduling, preparing conference rooms, and arranging refreshments and materials.
• Assist project teams with client meeting preparation and other project‑related administrative tasks.
• Track continuing education credits and coordinate architectural license renewals.
• Coordinate studio events, learning sessions, team gatherings, and employee celebrations.
• Provide administrative support to Marketing, HR, Operations, and IT as needed.
• Support employee onboarding and offboarding, maintain internal records, and update SharePoint and other firm resources as needed.
• Manage mail, shipping, office supplies, equipment maintenance, and local office errands.
• Maintain an organized, tidy, and welcoming office, including shared spaces and conference rooms.
• Coordinate building maintenance, repairs, and services with property managers, vendors, and technicians.
• Provide additional administrative and logistical support as needs arise, anticipating day‑to‑day needs and helping the studio run smoothly.

Qualifications

• At least 2 years of administrative or office support experience.
• Proficiency in Microsoft Office and virtual meeting platforms.
• Strong communication, organizational, and time management skills.
• Ability to manage multiple priorities, anticipate needs, and follow through with attention to detail.
• A collaborative, service‑oriented approach and the ability to work independently with sound judgment.
• Discretion when handling confidential information.
• A valid driver’s license and reliable transportation for local errands.
• Ability to lift up to 25 pounds.

$65,000 - $80,000 a year

This represents the full salary range for the position and is based on a 40‑hour workweek, with placement determined by experience and qualifications. Compensation will be prorated for schedules of fewer than 40 hours per week.

A housing stipend is available to support living on Martha’s Vineyard.

As an Office Administrator at Hutker, you’ll play an integral role in the daily life of our Martha’s Vineyard studio. You’ll work alongside a creative, collaborative team and help build an environment where people feel welcomed, supported, and ready to do their best work.