Office Assistant

Skyborne; Vero Beach (FL); On-site; USD 42,000 - 48,000; Full time

Benefits offered by this job

Health Insurance

401k

PTO 18 days + 5 Sick Days

Holidays 9 days

Job summary

Skyborne is seeking an Office Assistant to support the Office Manager in a busy aircraft maintenance office in Vero Beach, FL. The ideal candidate is detail-oriented, dependable, and able to work independently while managing day-to-day administrative tasks.

You will handle paperwork, spreadsheets, and data entry across multiple software systems, maintain filing, and help keep operations organized. This is a full-time, first-shift role with pay between $20 and $23 per hour plus benefits including

Qualifications

• Prior office administration or clerical experience required.
• Ability to manage a high volume of paperwork and records.
• Strong computer skills across multiple software programs and networks.
• Experience with Excel formulas and basic spreadsheet functions.
• Excellent organizational skills and attention to detail.

Responsibilities

• Organize, scan, copy, and file a high volume of paperwork and records.
• Maintain accurate electronic and hard-copy filing systems.
• Create, update, and maintain Excel spreadsheets.
• Use Excel formulas and basic functions.
• Data entry and maintaining accurate records.
• Navigate multiple software programs, platforms, and networks.
• Provide general administrative support to the Office Manager.
• Document management and ensuring paperwork is accessible.
• Handle confidential documentation professionally.
• Identify and complete administrative tasks to keep the office running smoothly.
• Perform other administrative duties as needed.

Skills

Excel proficiency

Organizational skills

Independent worker

Data entry

Attention to detail

Tools

Microsoft Office

Excel

Job description

Job Details

We are seeking an Office Assistant to provide administrative support to the Office Manager in a busy aircraft maintenance office. The ideal candidate is detail-oriented, dependable, and comfortable working independently while assisting with the day-to-day organization and administrative needs of the office. This position requires someone who can efficiently manage a high volume of paperwork, navigate multiple software programs, and network systems, and take initiative to help keep office operations and records organized and running smoothly.

Responsibilities

• Assist the Office Manager with organizing, scanning, copying, and filing a high volume of paperwork and records.
• Assist with maintaining accurate and organized electronic and hard-copy filing systems.
• Assist with creating, updating, and maintaining Excel spreadsheets.
• Utilize Excel formulas and basic spreadsheet functions.
• Assist with data entry and maintaining accurate records.
• Navigate and work comfortably across multiple computer programs, software platforms, and network systems.
• Provide general administrative and clerical support to the Office Manager and maintenance office.
• Assist with document management and ensure paperwork is properly organized and accessible.
• Handle important and confidential documentation with professionalism and attention to detail.
• Take initiative to identify and complete administrative tasks that help keep the office organized and running efficiently.
• Perform other administrative duties as needed to support the office.

Requirements

• Previous office administration, clerical, or administrative support experience required.
• Demonstrated experience working with and organizing a high volume of paperwork and records.
• Strong computer skills with the ability to comfortably work across multiple software programs, platforms, and network systems.
• Microsoft Excel experience required, including knowledge and practical use of formulas.
• Excellent organizational skills and strong attention to detail.
• Ability to manage multiple tasks and priorities while maintaining accuracy.
• Self-starter who can work independently and take initiative with minimal supervision.
• Dependable, professional, and willing to assist wherever needed.
• Ability to learn office procedures and software specific to the aircraft maintenance industry.
• Previous aviation or aircraft maintenance office experience is a plus.
• This is a support position working closely with the Office Manager. We are looking for someone who is dependable, organized, computer proficient, and willing to take initiative to help keep the office and its records running smoothly.

Benefits

• Full Time, Monday to Friday 7am to 4pm
• Hourly: $20.00 to 23.00 per hour
• Health Insurance (medical, dental and vision)
• 401k Investment
• PTO - 18 days, plus 5-Sick Days
• Holidays - 9 days

About Us

We are Skyborne, an industry-leading aviation training academy with a mission to Build Better Pilots. As a growing business, we’ve invested in state-of-the-art training facilities in both the UK and U.S., as well as cutting-edge resources to deliver the very best in airline-focused pilot training. We are proud to operate three state-of-the-art training facilities. Alongside our UK head office at Gloucestershire Airport, we operate from two major training locations - Vero Beach, Florida, and Bournemouth International Airport in the UK. Every role at Skyborne plays a vital role in guiding our trainees from the classroom to the flight deck, with our graduates going on to fly for leading airlines.

We set ourselves the highest standards and believe that work should be both satisfying and fun. At the core of Skyborne is a culture shaped by our values and pillars:

Creativity

We champion creativity in everything we do. We think differently and we aren’t afraid to ask questions. Innovation drives us forward and we’re always looking for smarter, more effective ways to improve how we operate.

Humanity

We foster a supportive, team-focused environment where staff and students feel empowered, valued and heard. We respect every individual and believe that recognition, inclusion and collaboration are essential.

Quality

Safety, expertise and professionalism are at the heart of what we do here at Skyborne. Trusted by our students and airline partners alike, we hold ourselves to the highest standards and we don’t settle for anything less.

We’re a people-first company and a motivated, passionate team who take pride in giving our trainees the strongest start to their aviation careers.

Our carefully selected team of professionals are committed to shaping the next generation of pilots. We partner with an extensive list of major global airlines, including British Airways, SkyWest, DHL, Jet2.com and easyJet. Whether aviation has always been on your radar or you’re discovering it for the first time, we’d love to hear from you!