Office Assistant

Coalition Technologies; United States; Remote; USD 10,000 - 60,000; Full time

Job summary

Coalition Technologies seeks an Office Assistant to support administrative tasks in a fully remote environment. The role offers opportunities for growth and competitive benefits, including a profit-sharing bonus plan and comprehensive insurance packages. Ideal candidates are reliable, communicative, and eager to learn.

Benefits

Profit-sharing bonus plan

Paid Time Off

Subsidized gym memberships

Medical, dental, vision, and life insurance

Device upgrade and learning reimbursement

Qualifications

• Willingness to learn and grow with the team.
• Experience in bookkeeping preferred.
• Availability to work 40 hours per week.

Responsibilities

• Answering phones and emails.
• Completing entry-level bookkeeping tasks.
• Organizing new client contracts and processing payments.

Skills

Communication

Bookkeeping

Spreadsheet Skills

Innovative Thinking

Tools

Google Sheets

Excel

Quickbooks Online

G-Suite

Job description

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Coalition Technologies is devoted to delivering clients the highest quality work while providing our team a fun, thriving, and innovative environment. Along with the opportunity for tremendous career growth and rapid advancement, CT offers:

• The most competitive profit-sharing bonus plan in the industry, paying up to 50% of company profits to full-time employees each month.
• A highly competitive Paid Time Off plan, promoting quality work-life balance.
• Subsidized gym memberships to help team members feel their best.
• Medical, dental, vision, and life insurance packages for all US-based team members.
• International Health Insurance Reimbursement Program for all international team members, a benefit unique to Coalition.
• Device upgrade and learning reimbursement programs.
• Motivating career development plans with clearly defined goals and rewards.
• Additional job-specific incentives and bonuses.
• Plus, 100% of our team works remotely with the support of time tracking software. Our company culture specializes in supporting remote team members, and we’ve been doing so for more than a decade. CT welcomes your application, wherever in the world it's coming from!

WHY YOU SHOULD APPLY:

Coalition Technologies is devoted to delivering clients the highest quality work while providing our team a fun, thriving, and innovative environment. Along with the opportunity for tremendous career growth and rapid advancement, CT offers:

• The most competitive profit-sharing bonus plan in the industry, paying up to 50% of company profits to full-time employees each month.
• A highly competitive Paid Time Off plan, promoting quality work-life balance.
• Subsidized gym memberships to help team members feel their best.
• Medical, dental, vision, and life insurance packages for all US-based team members.
• International Health Insurance Reimbursement Program for all international team members, a benefit unique to Coalition.
• Device upgrade and learning reimbursement programs.
• Motivating career development plans with clearly defined goals and rewards.
• Additional job-specific incentives and bonuses.
• Plus, 100% of our team works remotely with the support of time tracking software. Our company culture specializes in supporting remote team members, and we’ve been doing so for more than a decade. CT welcomes your application, wherever in the world it's coming from!

YOUR DUTIES AND TASKS:

• Answering phones and emails.
• Completing entry-level bookkeeping, including recording expenses, organizing receipts, and completing other transaction records.
• Resolving billing issues with clients and internal team members.
• Providing account access, usage reports, data analysis, and other ad hoc requests for team members.
• Supporting quality assurance checks of various internal and client facing reporting.
• Organizing new client contracts, create invoices, and process client payments.
• Contributing to internal database maintenance, upkeep and data entry.
• Researching, ordering, & distributing company-wide gifts (2-3 times per year).
• Organizing company events, competitions, and special projects throughout the year.
• Facilitating company holiday, time off, and schedule variation calendars.

DUTIES AND TASKS IF BASED IN LA:

• Handling mail pickup at Downtown LA office twice per week.
• Scanning and organize mail digitally.
• Recording & deposit client payments.
• Collecting and re-distribute company office equipment from staff in region as needed (A valid driver’s license and reliable transportation in Los Angeles is required).

YOU SHOULD HAVE:

• Willingness to learn, grow, and collaborate with the team and company as a whole.
• Excellent verbal and written communication skills.
• A high level of discretion, ethics, and trustworthiness.
• Intermediate spreadsheet skills (preferred).
• Innovative thinking and a willingness to challenge existing methods where improvement is possible.
• Experience in bookkeeping / financial record keeping (preferred).
• Experience with Google Sheets or Excel, Quickbooks Online, and G-Suite (preferred).
• The availability to work 40 hours per week from 9:00 am to 6:00 pm PST.
• A reliable space to work remotely with a fast computer, quality internet, camera, microphone, and speakers.

This is a position with a high opportunity for the right candidate to grow! Our successful office assistants have seen fast growth and promotion, both within the Accounting team and to other teams.

We are looking for talented and diligent candidates who excel in our skills tests, and will consider these candidates even if past experience or educational background criteria aren't met.

• California, New York, Washington, and Colorado: starting base pay for this position ranges between $15 - $25 per hour. Compensation may vary based on factors such as experience, qualifications, skills test performance, geographic location, and seniority of the position offered. Outside of California, New York, Washington, and Colorado compensation may fall outside the above ranges.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative
• Industries
• Advertising Services

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