Office Assistant

Bush Brothers Provision Company; Town of Florida (NY); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Medical, Dental, Vision, and Supp. Ins

401(k) with Company Match

Growth and Advancement Opportunities

Family-oriented work environment

Job summary

Bush Brothers is seeking an Office Assistant to support daily operations across Human Resources, Accounting, Kitchen Operations, and Office Administration. You will welcome visitors, manage phones and emails, prepare reports, and help maintain a welcoming, organized front office.

The ideal candidate is highly organized, customer-focused, and adaptable, with strong communication skills and a team-oriented mindset.

Qualifications

• High school diploma or equivalent required.
• Associate degree or coursework in Business Administration a plus.
• Previous experience in office administration, business administration, customer service, or related role.

Responsibilities

• Greet and assist visitors in a professional, friendly manner.
• Answer phones and emails, directing as needed.
• Handle mail, deliveries, and front-office upkeep.
• Prepare documents, reports, spreadsheets, and correspondence.
• Data entry, filing, scanning, and record management.
• Coordinate supplies and vendor needs; manage scheduling and meetings.
• Support HR onboarding, employee recognition, and company events.
• Assist accounting with administrative tasks and kitchen communications.

Skills

Verbal communication

Written communication

Organizational skills

MS Office

Time management

Confidentiality

Detail oriented

Education

High school diploma

Associate degree in Business Administration

Tools

Microsoft Office

Job description

Bush Brothers is a fifth-generation family-owned meat purveyor based in Royal Palm Beach, Florida. Established in 1925, we pride ourselves on delivering best-in-class service and a premium protein portfolio. As a USDA-inspected processing facility, we specialize in center-of-the-plate and portion-controlled products for Florida's premier hotels, restaurants, country clubs, and Caribbean customers.

In January 2025, we moved into our new 48,000-square-foot, state-of-the-­art processing facility, tripling our production and storage capacity while continuing our commitment to exceptional quality and customer service.

Bush Brothers Family Culture

At Bush Brothers, we consider our employees, customers, and business a true family. We are committed to the long-term growth and success of our team members and believe that building lasting relationships is the foundation of our success. We value flexibility, teamwork, and a positive work environment where employees have opportunities to grow both personally and professionally.

Position Summary

The Office Assistant is the face of Bush Brothers and plays a vital role in supporting the daily operations of the business. This position provides administrative support across multiple departments, including Human Resources, Accounting, Kitchen Operations, and Office Administration while creating a welcoming experience for employees, customers, vendors, and visitors. The ideal candidate is highly organized, customer-focused, adaptable, and enjoys helping others while keeping the office running efficiently.

Key Responsibilities

Reception/ Administrative Support

• Welcome visitors, customers, vendors, and applicants in a professional and friendly manner.
• Answer and direct incoming phone calls and emails.
• Receive deliveries and distribute mail.
• Maintain a clean, organized, and welcoming front office.
• Prepare documents, reports, spreadsheets, and correspondence.
• Perform data entry, filing, scanning, and record management.
• Maintain office supplies and coordinate equipment and vendor needs.
• Assist with scheduling meetings, appointments, and conference rooms.
• Assist in planning employee appreciation events, meetings, and celebrations.
• Support company training sessions and internal events.
• Help improve office organization, procedures, and administrative processes.
• Provide administrative assistance to multiple departments as business needs evolve.

Human Resources Support

• Assisting with Recruitment
• Assist with new hire paperwork and onboarding preparation.
• Support employee recognition programs, birthdays, anniversaries, and company events.

Accounting Support

• Support accounting with administrative tasks as needed.
• Help coordinate employee breakfast and lunch programs.
• Assist with menu planning, surveys, food deliveries, and kitchen communications.
• Monitor breakroom and kitchen supplies.

Schedule

• Approximately 7:00 AM – 3:30 PM (flexible based on business needs)

Qualifications

Education

• High school diploma or equivalent required.
• Associate degree or coursework in Business Administration or a related field is a plus.

Experience

• Previous experience in office administration, business administration, customer service, or a related administrative role

Skills

• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities.
• Ability to multitask and prioritize in a fast-paced environment.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Ability to maintain confidentiality and handle sensitive information professionally.
• Strong attention to detail and problem-solving skills.

Personal Attributes

• Friendly, professional, and service-oriented.
• Positive attitude and willingness to help wherever needed.
• Dependable, organized, and proactive.
• Enjoy working with multiple departments and supporting a team environment.

Benefits

• Medical, Dental, Vision, and Supplemental Insurance
• 401(k) with Company Match
• Growth and Advancement Opportunities
• Family-oriented work environment

Bush Brothers is proud to be an Equal Opportunity Employer.