Office Assistant

Central-Coast-Nursing-Institute; Santa Maria (CA); On-site; USD 20,664 - 30,307; Part time

Job summary

Central-Coast-Nursing-Institute is seeking a friendly, detail-oriented Office Assistant to support daily operations in a busy campus office in Santa Maria, CA. The role emphasizes reliability, following instructions, and maintaining organization while handling routine administrative tasks.

The position involves greeting students, answering phones, handling paperwork, data entry, and light errands. Candidates should be able to work under supervision and maintain confidentiality as part of the

Qualifications

• Candidate should be organized, detail-oriented and dependable.
• Ability to follow instructions and maintain paperwork accurately.
• Strong communication and customer service skills are a plus.

Responsibilities

• Hold enrollment appointments with students and answer all questions.
• Answer phones and return calls and messages.
• Assist Administration and greet students, answering questions.
• File, print, copy documents and mail to the state.
• Fill out documents and send emails, following up on student interest.
• Respond quickly to CEO communications and maintain supplies.
• Order supplies, print and scan documents, and perform checklists.
• Data entry on computer, websites and forms and maintain confidentiality.
• Light cleaning duties to keep the office tidy and stocked.

Skills

Organized

Detail-oriented

Dependable

Communication

Job description

Part Time or Full Time available

We're looking for a friendly, detail-oriented Office Assistant to join our team! If you're organized, dependable, and enjoy helping things run smoothly in a busy office, we'd love to hear from you.

The Office Assistant position is designed for staff to support the operations of the college and the administrative team in performing daily tasks, and operations, in a professional and welcoming manner. A candidate must be able to follow instructions, be reliable, maintain organization, have attention to detail, ask for help or clarification when not sure, and properly fill out paperwork that gets submitted to the State under the direction and training of the Program Director.

Duties include but are exclusive to:

• Hold enrollment appointments with students and answer all questions.


• Answer phones and Return Calls and messages.


• Assisting Administration.


• Greeting students and answering questions.


• Filing, printing, copying documents.


• Mailing documents to the state.


• Filling out documents.


• Sending emails and following up on student interest.


• Respond quickly to CEO communications.


• Maintain office supplies and keep stocked.


• Ordering of supplies.


• Printing, scanning documents.


• Performing checklists.


• Data Entry on computer, websites, and forms.


• Mild cleaning duties to keep office tidy and supplies in stock.


• Maintain professional decorum and appearance at all times.


• Setup site for graduation.


• Run small office errands when needed.


• Picking up and or dropping off supplies or uniforms.


• Handle small amounts of cash.


• Maintain confidentiality.


• Follow directions of CEO/Designee.