Office Assistant

University of Utah; Salt Lake City (UT); On-site; USD 17,000 - 24,000; Part time

Job summary

The University of Utah is seeking part-time staff to support the Conference Center operations on a variable schedule. You will greet groups, set up event spaces with tables, chairs, catering, and AV, and assist attendees by addressing questions and coordinating with coordinators to meet each group’s needs.

Candidates should have strong customer service skills, the ability to prioritize and adapt quickly, and be comfortable working with event planners, staff, and vendors in a team environment.

Qualifications

• High school diploma or equivalency (one year of education can be substituted for two years of related work experience) required.
• One year full-time customer service experience or equivalency, demonstrated human relation and effective communication skills also required.

Responsibilities

• Greet groups arriving at the Conference Center and assist with check-in.
• Set up tables, chairs, catering, and AV for groups using the Conference Center.
• Answer questions and ensure the group’s needs are met (extra tables, chairs, etc.).
• Use banquet event orders (BEOs) to ensure client requirements are fulfilled.
• Assist clients with AV equipment and other on-site needs.
• Attend scheduled staff meetings and perform other duties as assigned by supervisor.

Skills

Customer service

Communication

Education

High school diploma or GED

Job description

Variable hours Monday - Sunday 6:00a - 11:30pm

Is this a work study job?

Is this a work study job? No

VP Area

VP Area President

Department

Department 01116 - Conference Services

Location

Location Campus

City

City Salt Lake City, UT

Type of Recruitment

Type of Recruitment External Posting

Pay Rate Range

Pay Rate Range $15.00

Close Date

Close Date 09/30/2026

Priority Review Date (Note - Posting may close at any time)

Job Summary

Part-time opening for individuals with strong customer service and the availability to work a variable schedule. Will perform a variety of duties in support of groups using the Conference Center, including greeting groups; setting up tables, chairs, catering, and AV for groups; and performing a variety of other client support and administrative duties.

• Demonstrated ability to prioritize and change the course of action quickly, being flexible.
• Positive attitude and the ability to work effectively as part of a team.
• Sets up tables, chairs, catering, and AV for groups using the Conference Center.
• Assist conference attendees and coordinators by answering questions, ensuring group’s needs are met (extra tables, chairs, etc.)
• Use BEO’s (banquet event order) when setting up for groups & uses banquet event orders to ensure the client’s needs are met.
• Assists clients with AV equipment and other needs on-site.
• Attends scheduled staff meetings.
• Other duties as assigned by supervisor and/or manager

Minimum Qualifications

High school diploma or equivalency (one year of education can be substituted for two years of related work experience) required. One year full-time customer service experience or equivalency, demonstrated human relation and effective communication skills also required.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Special Instructions Summary

The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at [phone] for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at [phone] or [phone] or University Human Resource Management at [phone] if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.
Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX ( OEO ). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non-Discrimination page .
Online reports may be submitted at https://oeo.utah.edu
https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• * Do you have a High School Diploma, GED, or equivalency?
  • Yes
  • No
• * Do you have one or more year(s) of full-time customer service experience or equivalency?
  • Yes
  • No

Required Documents

• Resume

Optional Documents

• Cover Letter

University Human Resource Management
250 East 200 South, Suite 125 Salt Lake City, UT 84111
Contact us: [phone] By Email: [e-mail]