Event Support Specialist

University of Utah

Salt Lake City, Northern (UT, KY)

On-site

USD 18,000 - 23,000

Part time

14 days+

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Job summary

The Utah Museum of Fine Arts at the University of Utah seeks an Event Support Specialist to assist with a variety of internal and external events, including galas, lectures, weddings, and corporate functions. Roles include setup, teardown, A/V support, and guest relations; hours are highly variable and scheduled around events.

Candidates should be able to work weekends, evenings, and lift 50 pounds. This part-time, on-site position requires strong service skills and reliability in a dynamic

Qualifications

1 year of higher education can be substituted for 1 year of directly related work experience.
Event staff level I requires little to no related experience.

Responsibilities

Courteously assist event guests with coat check and ushering.
Manage basic A/V functions and support.
Foster good working relationship between the UMFA and event vendors by helping when needed or requested.
Work dependably, with or without supervision, and problem solve using available materials.
Break down and store tables, chairs, linens, décor and A/V equipment at the end of each event.
Ensure event spaces and surrounding areas are clean before and after events.

Skills

Weekend nights

Lift 50 lbs

Events industry

Customer service

A/V knowledge

English proficiency

Integrity

Adaptability

Work under pressure

Education

Equivalency statement: 1 year of higher education substituted for 1 year of related work experience

Tools

A/V equipment

Job description

Please see Special Instructions for more details.

Scheduled as needed based upon internal and external events. Hours are variable and can range from 0 to 10 weekly.

Announcement

Details

Open Date

Open Date 08/12/2026

Requisition Number

Requisition Number PRN17345N

Job Title

Job Title Event Support Specialist

Working Title

Working Title UMFA Event Staff

Career Progression Track S00

Track Level S1 - Entry Level Support

FLSA Code

FLSA Code Nonexempt

Patient Sensitive Job Code?

Patient Sensitive Job Code? No

Type

Temporary?

Temporary? No

Standard Hours per Week 0-19

Full Time or Part Time?

Full Time or Part Time? Part Time

Shift

Shift Variable

Work Schedule Summary

This position will require weekends and some evenings.

Hours are variable and scheduled as needed based upon internal and external event rentals.

Is this a work study job?

Is this a work study job? No

VP Area

VP Area Academic Affairs

Department

Department 00073 - Utah Museum of Fine Arts

Location

Location Campus

City

City Salt Lake City, UT

Type of Recruitment

Type of Recruitment External Posting

Pay Rate Range

Pay Rate Range $13.65

Close Date

Close Date 10/16/2026

Priority Review Date (Note - Posting may close at any time)

Priority Review Date (Note - Posting may close at any time) 08/24/2026

Job Summary

The special events staff position assists with the execution of UMFA internal and external events, which can include exhibition openings, fundraising galas and membership events, guest lectures, weddings and corporate events. Event staff members must always be professional and courteous in their demeanor and work in a variety of roles during museum events including set up and teardown, A/V support and guest relations. Hours are extremely variable and based on event bookings and schedule.

The Utah Museum of Fine Arts is located on the campus of the University of Utah and offers visitors the opportunity to explore over 5,000 years of human creativity with a collection of over 22,000 objects and art works from classic Greek and Roman antiquities to cutting-edge, contemporary art. Housed in the award-winning Marcia and John Price Museum Building, the UMFA is the official fine arts museum for both the state of Utah and the University and has established itself as one of the premier venues in the Greater Salt Lake Area.

Responsibilities

Courteously assist event guests with coat check and ushering.
Manage basic A/V functions and support.
Foster good working relationship between the UMFA and event vendors by helping when needed or requested.
Work dependably, with or without supervision, and problem solve by utilizing the materials and information at hand.
Efficiently break down and properly store all tables, chairs, linens, décor and A/V equipment at the end of each event.
Ensure event spaces and surrounding areas are clean prior to and after events, which may include tasks such as sweeping, mopping, wiping down tables or windows, and removing waste.

Minimum Qualifications

EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).

Department may hire employee at one of the following job levels:

Event Support Specialist, I: Requires little to no related experience.

Preferences

Be able to work nights and weekends.
Ability to lift 50 pounds or more.
Previous experience in an events-related industry.
Previous experience in a customer service capacity.
Previous experience with A/V equipment.
Interests in the arts and/or working for a non-profit.
An effective command of the English language, both written and spoken.
A strong sense of integrity.
The ability to learn and adapt quickly.
Works well under pressure.

Special Instructions Summary

Scheduled as needed based upon internal and external events. Hours are variable and can range from 0 to 10 weekly.

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX ( OEO ). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page .

Online reports may be submitted at https://oeo.utah.edu

https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

* What is your highest level of completed education?
- None
- High School Diploma or Equivalent
- Associate Degree
- Bachelor's Degree
- Master's Degree
- Doctorate Degree
* How many years of related work experience do you have?
- Less than 2 years
- 2 years or more, but less than 4 years
- 4 years or more, but less than 6 years
- 6 years or more, but less than 8 years
- 8 years or more, but less than 10 years
- 10 years or more, but less than 12 years
- 12 years or more, but less than 14 years
- 14 years or more
* Are you a current University of Utah student?
- Yes
- No
* I understand the schedule available for this position and I am available to work those hours.
- Yes
- No
* Have you been awarded and have you accepted Federal Work-Study for the current school year? (work study not required to apply for this position)
- Yes
- No