Clerical/Events Support Specialist

Details This; Campus (IL); On-site; USD 18,000 - 21,000; Part time

Job summary

The University of Utah is seeking a Clerical/Events Support Specialist to join the Academic Affairs team on a part-time, variable schedule. You will assist with event setup/strike, AV needs, clerical duties, and provide strong customer service during events.

Ideal candidates will have 1+ year of customer service experience, good communication skills, and basic computer abilities. A background check may be required and the role supports campus events and student activities.

Qualifications

• One year customer service or related experience or equivalency (one year of education can be substituted for two years of related work experience).
• Demonstrated human relations and effective communications skills.
• Basic computer skills required.

Responsibilities

• Performs a variety of tasks independently or in a group, with judgment under general supervision.
• Prepares venue for events, including set and strike of equipment (tables, chairs, linens, signage, stanchions).
• May prepare rooms with audio-visual equipment and ensure security of equipment.
• Care in set/strike of venue and AV equipment.
• May assist in the Events Office or Service on Site Desks and participate during events.
• May perform clerical tasks: answering phones, emails, data entry; may use department software.
• Demonstrate strong customer service, positive attitude, adaptability and problem-solving to support faculty and student success.
• Work to resolve conflicts through dialogue and open communication.
• Part-time schedule with some flexibility to align with College of Law availability.

Skills

Customer service

Communication

Data entry

Job description

Please see Special Instructions for more details.

Variable work schedule Monday – Sunday. This is not an 8:00-5:00pm job and very often requires irregular hours depending on each event’s needs.

Announcement

Details

Open Date

Open Date 08/26/2026

Requisition Number

Requisition Number PRN17421N

Job Title

Job Title Clerical/Events Support Specialist

Working Title

Working Title Clerical/Events Support Specialist

Career Progression Track B

Track Level L1 - Entry Level Pro

FLSA Code

FLSA Code Nonexempt

Patient Sensitive Job Code?

Patient Sensitive Job Code? No

Type

Temporary?

Temporary? No

Standard Hours per Week 19

Full Time or Part Time?

Full Time or Part Time? Part Time

Shift

Shift Variable

Work Schedule Summary

Variable work schedule Monday – Sunday. This is not an 8:00-5:00pm job and very often requires irregular hours depending on each event’s needs.

Is this a work study job?

Is this a work study job? No

VP Area

VP Area Academic Affairs

Department

Department 00096 - College of Law - Dean

Location

Location Campus

City

City Salt Lake City, UT

Type of Recruitment

Type of Recruitment External Posting

Pay Rate Range

Pay Rate Range $13.00 - $15.00

Close Date

Close Date 11/30/2026

Priority Review Date (Note - Posting may close at any time)

Job Summary

The Special Events Support position works in a fast-paced environment that is a combination of venue set and strike, event technologist, and assisting with event program needs. Team members are responsible for working with the Event Coordinators to complete detailed event furniture set and strike; equipment set and strike; monitoring during events; and other duties as needed.
The right candidate needs to be able to work quickly and accurately, have fun, and at the same time know when it is time to get down to “business”. Be professional, adaptable, self-motivated, and comfortable collaborating with a team.

Responsibilities

1. Performs a variety of tasks. Works independently, as well as in a group, exercising judgment and initiative under general supervision. A certain degree of creativity and latitude is expected.
2. Prepares the venue for events which includes set and strike of event equipment. Event equipment may include though is not limited to tables, chairs, linens, signage, and stanchions. Inspect all equipment for proper functioning before set and maintain orderly appearance in all storage areas.
3. May prepare rooms with audio-visual equipment for specific events and then ensure the security of equipment.
4. Exercise care in the set/strike of all venue and audio-visual equipment.
5. As needed, may assist in the Events Office or Service on Site Desks, and participate during events.
6. May perform clerical tasks such as answering phones, respond to emails, and data entry. May use department-specific computer software.
7. Demonstrate strong customer service skills and possess a positive attitude, adaptability, strong problem-solving skills, and have a desire to support faculty and student success.
8. Works to resolve any conflicts and differences through dialogue and open communication in a timely manner. Sees every difference as an opportunity for growth and change.
9. This part-time position has some schedule flexibility to be able to work with the College of Law’s day-to-day availability.

Minimum Qualifications

One year customer service or related experience or equivalency (one year of education can be substituted for two years of related work experience); demonstrated human relations and effective communications skills; and basic computer skills required.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

A lifelong learner with a highly positive attitude who collaborates well with others. Has a teamwork approach to accomplishing work responsibilities and goals. Embraces a spirit of continuous improvement. Ability to work quickly and accurately. Familiarity of event services, planning, or building operations.

Special Instructions Summary

Variable work schedule Monday – Sunday. This is not an 8:00-5:00pm job and very often requires irregular hours depending on each event’s needs.

Additional Information

The University of Utah may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.
Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy‑related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX ( OEO ). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page .
Online reports may be submitted at https://oeo.utah.edu
https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security‑related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• * Do you have a High School Diploma, GED, or equivalency?
  • Yes
  • No
• * How many months/years of customer service experience do you have?
  • No experience
  • Less than 6 months
  • More than 6 months but less than 1 year
  • More than 1 year but less than 3 years
  • More than 3 years

Required Documents

• Resume
• List of References

Optional Documents

• Cover Letter

University Human Resource Management
250 East 200 South, Suite 125 Salt Lake City, UT 84111
Contact us: [phone] By Email: [e-mail]