Office Assistant

Associated Milk Producers Inc.; Portage (WI); On-site; USD 42,000 - 66,000; Full time

Job summary

Associated Milk Producers Inc. (AMPi) is seeking an organized professional to manage finished goods inventory, coordinate shipments with carriers, and ensure accuracy in records and reporting.

The role collaborates with sales, plant operations, and front desk to maintain smooth logistics flow at multiple Midwest plants. Responsibilities emphasize safety reporting, quality control, processes in JDEdwards, and support for monthly audits and accounting tasks.

Responsibilities

• All AMPI employees have an obligation to report employee safety, food safety and food quality issues to personnel of authority.
• Work with Opendock to provide real-time information to customers, carriers, and plant employees. Keep accurate records of inventory, including shipments to warehouses, shipments to sister plants, and shipments to outside customers.
• Maintain quality control of goods by monitoring lab results to determine which customer the product will be sold. Prepare and sign off on shipping documents (bills of lading, COAs, etc.). Complete full physical inventory counts, as well as cycle counts.
• Prepare list of shipments to warehouse workers to ensure products are sent out. Be the main point of contact customers, suppliers, and transport companies regarding finished goods inventory. Schedule shipments, ensuring delivery deadlines and quality objectives are met.
• Work directly with carriers/drivers to check them in at the plant and give them accurate paperwork for the load they are picking up.
• Work with sales to determine what products need to be made, any loads that were not picked up, if there are any additional last‑minute sales, etc.
• Complete processes in JDEdwards accurately and efficiently. Assist with developing processes and efficiencies. Monitor email and respond immediately to urgent requests. Track damaged products, report the damage to the office manager and division manager, and then determine next steps.
• Assist with the yearly audit and monthly reporting. Back up for the front desk, answering phones, and processing paperwork, as needed. Perform basic bookkeeping activities and update the accounting system. Serve as a backup to accounting functions. Cross‑train other staff on job duties. Other duties as assigned.
• An individual in this position must be able to successfully perform the essential duties and responsibilities listed above. Reasonable accommodations may be made to enable individuals with\...</li>

Job description

JOB REQUIREMENTS:

AMPi owns six Midwest-based manufacturing plants where 10 percent of the nation’s American-type cheese and processed cheese is produced. The cooperative’s award‑winning cheese and powdered dairy products are marketed to foodservice, retail and food ingredient customers. In 2019, the co‑op launched its Dinner Bell Creamery brand and accompanying Co‑op Crafted promise, highlighting more than 50 years of dairy farm families partnering with skilled Cheesemakers.

ESSENTIAL RESPONSIBILITIES

This List Of Duties And responsibilities is not all inclusive and may be expanded to include other duties and responsibilities as management may deem necessary from time to time:

• All AMPI employees have an obligation to report employee safety, food safety and food quality issues to personnel of authority.


• Work with Opendock to provide real-time information to customers, carriers, and plant employees. Keep accurate records of inventory, including shipments to warehouses, shipments to sister plants, and shipments to outside customers.


• Maintain quality control of goods by monitoring lab results to determine which customer the product will be sold. Prepare and sign off on shipping documents (bills of lading, COAs, etc.). Complete full physical inventory counts, as well as cycle counts.


• Prepare list of shipments to warehouse workers to ensure products are sent out. Be the main point of contact customers, suppliers, and transport companies regarding finished goods inventory. Schedule shipments, ensuring delivery deadlines and quality objectives are met.


• Work directly with carriers/drivers to check them in at the plant and give them accurate paperwork for the load they are picking up.


• Work with sales to determine what products need to be made, any loads that were not picked up, if there are any additional last‑minute sales, etc.


• Complete processes in JDEdwards accurately and efficiently. Assist with developing processes and efficiencies. Monitor email and respond immediately to urgent requests. Track damaged products, report the damage to the office manager and division manager, and then determine next steps.


• Assist with the yearly audit and monthly reporting. Back up for the front desk, answering phones, and processing paperwork, as needed. Perform basic bookkeeping activities and update the accounting system. Serve as a backup to accounting functions. Cross‑train other staff on job duties. Other duties as assigned.


• An individual in this position must be able to successfully perform the essential duties and responsibilities listed above. Reasonable accommodations may be made to enable individuals with\\...

For full info follow application link. Equal Opportunity Employer minorities/females/veterans/individuals with disabilities/sexual orientation/gender identity.

If you require reasonable accommodation to apply toward our positions, please reach out to 1-800-533-3580 or [e-mail] for assistance.