OFFICE ASSISTANT

Associated Milk Producers Inc; Paynesville (MN); On-site; USD 38,000 - 62,000; Full time

Benefits offered by this job

Competitive starting pay

Paid time off (PTO)

401(k)

Short-term disability

Health insurance

Dental insurance

Vision insurance

Life insurance

Flexible spending accounts

Employee assistance programs

Job summary

Associated Milk Producers Inc (AMPI) is seeking an Accounts Payable/Office Support specialist in Minnesota. Responsibilities include creating purchase orders, coding invoices, and preparing payment documentation.

The role supports month-end close and maintains accurate records using JDE/Oracle ERP systems. The ideal candidate has a HS diploma or GED, an associate degree or equivalent experience, and 1–3 years in similar work; manufacturing experience is a plus, with proficiency in

Qualifications

• HS diploma or GED required;
• Associate degree in accounting or related field preferred or equivalent work experience.
• 1–3 years of relevant work experience preferred; manufacturing background is a plus.

Responsibilities

• Create purchase orders for managers and supervisors.
• Match purchase orders with receiving documents and invoices.
• Code invoices with correct G/L numbers for payment.
• Obtain signatures and prepare upload spreadsheet for payment.
• File copies of A/P documentation.
• Create capital appropriation approvals for vendor payments.
• Maintain petty cash accountability.
• Assist phone and customer/supplier greetings.
• Enter data into JDE/DSI systems.
• Prepare month-end close reports.
• Produce various reports and correspondence on time.
• Maintain departmental records and files.
• Perform back-up office duties.

Skills

Microsoft Word

Excel

Outlook

ERP systems

Education

High School Diploma or GED

Associate degree in accounting or related field

Tools

JDE or Oracle ERP

Job description

AMPI owns six Midwest-based manufacturing plants where 10 percent of the nation's American-type cheese and processed cheese is produced. The cooperative's award-winning cheese and powdered dairy products are marketed to foodservice, retail and food ingredient customers. In 2019, the co-op launched its Dinner Bell Creamery brand and accompanying Co-op Crafted promise, highlighting more than 50 years of dairy farm families partnering with skilled cheesemakers.

This list of duties and responsibilities is not all inclusive and may be expanded to include other duties and responsibilities as management may deem necessary from time to time.

ESSENTIAL RESPONSIBILITIES

• 1. Create purchase orders for managers and supervisors.
• 2. Assign and match purchase orders with receiving documents and invoices.
• 2. Code invoices with correct G/L number for payment.
• 3. Obtain necessary signatures, make copies, and prepare the upload spreadsheet for payment.
• 4. File copies of all A/P documentation.
• 5. Create capital appropriation approvals for payment to vendors.
• 6. Retail and petty cash accountability.
• 7. Assist in answering the phone, greeting all customers, suppliers, and visitors.
• 8. Accurately enter data into the JDE and DSI computer systems.
• 9. Monthly reporting for month end close.
• 10. Use company computer systems to prepare a variety of reports, correspondence and miscellaneous tasks from rough draft or reports, ensuring on time, accurate documents.
• 11. Establish and maintain computerized records system for departmental records, files, and reports, along with ensuring accuracy and timeliness.
• 12. Perform back-up office responsibilities.
• 13. Other duties as assigned.

EDUCATION / EXPERIENCE:

• * High School Diploma or General Education Degree (GED) required.
• * Associate degree in accounting or related field or a combination of education and relevant work experience.
• * One to three years of relevant work experience preferred.
• * Prior experience in manufacturing is a plus.
• * Experience with Microsoft Word, Excel, and Outlook preferred.
• * Experience with ERP systems. JDE or Oracle preferred.

BENEFITS/REWARDS

• AMPI offers competitive starting pay, PTO, 401k, short-term disability, health, dental, vision, life insurance, flexible spending accounts, employee assistance programs and more.

Associated Milk Producers Inc. (AMPI) is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Military and veterans are encouraged to apply.

Qualifications

Education

High School (required)

Licenses & Certifications

Microsoft Excel (preferred)

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.