Office Assistant

Comprehensive Treatment Centers; Oklahoma City (OK); On-site; USD 17,000 - 22,000; Part time

Benefits offered by this job

Semi-Annual Bonus

Medical Insurance

Dental Insurance

Vision Insurance

401(k)

Paid Vacation

Paid Sick Time

Work-Life Balance

Growth Opportunities

Job summary

Hefner Comprehensive Treatment Center in Oklahoma City, OK, is seeking an Office Assistant for part-time morning hours 5:00 AM to 11:30 AM. The role supports front-desk activities, billing, bookkeeping, and general administrative tasks in a busy OTP clinic.

You will answer phones, greet patients, schedule appointments, and handle patient check-ins, with HIPAA compliance and confidentiality at the forefront. The ideal candidate has healthcare admin experience and strong organizational skills.

Qualifications

• High school diploma or equivalent required.
• Previous administrative experience in a healthcare setting.
• Comfortable working in an OTP/recovery environment.
• Skilled at answering phones, greeting patients, and front-desk support.
• Experience with billing, patient check-in, and scheduling.
• Proficient with computer systems and data entry.
• Strong organizational and multitasking abilities with confidentiality.

Responsibilities

• Perform general administrative tasks per clinic procedures.
• Answer phones, handle billing, typing, filing, and office duties.
• Manage front desk during peak hours or staff shortages.
• Sort, organize, and maintain office records.
• Assist with new patient enrollments and insurance reports.
• Support with patient drug testing procedures as needed.
• Perform other duties as assigned.

Skills

Front desk support

Billing processes

Phone answering

Data entry

Multitasking

Scheduling

Customer service

HIPAA compliance

Education

High School Diploma or equivalent

Tools

Billing software

Word processing

Job description

Outpatient Opioid Treatment Program (OTP)

Seeking: Office Assistant

Part Time Hours

• Monday - Friday; 5:00 AM-11:30 AM
• Maximum of 33 hours per week

Our Benefits

• Semi-Annual Bonus Program
• Medical, Dental, and Vision insurance
• Competitive 401(k) plan
• Paid vacation and sick time
• Early morning hours offering a great work/life balance
• Opportunity for growth that is second to none in the industry

Our Team

Hefner Comprehensive Treatment Center (CTC), located in Oklahoma City, OK, is part of Acadia Healthcare's Comprehensive Treatment Centers, the leading provider of medication-assisted treatment in the nation. Our mission is to provide full-circle care that includes a blend of therapies and the use of safe and effective medications. Our team is the front line of our fight against the opiate epidemic.

Your Job As An Office Assistant

The Administrative Support role will perform various administrative functions assigned in accordance with the office procedures of the clinic. Responsibilities may include answering telephones, bookkeeping, typing or word processing, office machine operation, and filing.

Your Responsibilities As An Office Assistant

• Perform general administrative tasks assigned in accordance with the office procedures of the clinic.
• May include a combination of answering telephones, billing, typing or word processing, office machine operation, and filing.
• Operate the front desk duties during peak hours or when primary staff in unavailable.
• Sort, organize and maintain office records.
• Assist with new patient enrollments as necessary.
• Assist with various insurance/billing reports as necessary.
• May assist with patient drug testing procedures; and,
• Perform other duties as assigned.

Your Education, Skills, And Qualifications

• High school diploma or equivalent required
• Previous administrative experience in a healthcare setting
• Comfortable working in an opioid treatment program (OTP) / recovery environment
• Skilled in answering phones, greeting patients, and providing front-desk support
• Experience with billing processes, patient check-in, and appointment scheduling
• Proficient with computer systems, word processing, and basic data entry
• Familiarity with office equipment and general clerical duties (scanning, faxing, filing)
• Strong organizational skills, attention to detail, and ability to multitask
• Professional and courteous communication skills (in person, by phone, and in writing)
• Ability to maintain confidentiality and comply with HIPAA and 42 CFR Part 2 regulations
• Dependable, team-oriented mindset with a focus on supporting clinical staff and patients

We are committed to providing equal employment opportunities to all applicants for employment regardless of an individual’s characteristics protected by applicable state, federal, and local laws.