Administrative Assistant

Meade; Austin (TX); Hybrid; USD 42,000 - 52,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401(k)

Paid time off

Paid holidays

Job summary

Meade is seeking a friendly, organized Administrative Assistant to be the welcoming face of our Austin office. This full-time, hybrid role (Mon-Wed in-office) focuses on front desk coverage, light office support, and keeping the office running smoothly day to day.

You will greet visitors, answer calls, manage mail, maintain supplies, and assist with meeting logistics and events such as Lunch & Learns. The ideal candidate has strong communication, is reliable, and comfortable handling

Qualifications

• Experience in receptionist/front-desk or customer-facing role.
• Strong organizational skills and ability to multitask.
• Excellent verbal and written communication with a professional demeanor.
• Proficiency in Microsoft Office (Outlook, Word) and basic office systems.
• Ability to handle confidential information with discretion.

Responsibilities

• Serve as the primary front desk contact, greeting visitors, employees, and clients warmly.
• Answer, screen, and route incoming phone calls.
• Sign in guests, issue visitor badges, and notify employees of arrivals.
• Receive, sort, and distribute mail and packages.
• Keep the office organized, stocked, and presentable.

Skills

Front desk

Customer service

Organizational skills

Microsoft Office

Communication

Tools

Microsoft Office

Job description

Meade is a full-service design firm specializing in innovative and cost-effective engineering solutions for data centers, cloud providers, and large-scale construction projects. Our team of expert engineers, designers, and consultants is dedicated to delivering high-quality, reliable, and sustainable solutions that drive the industry forward.

At Meade, we foster a collaborative and dynamic work environment where creativity, technical excellence, and professional growth are at the forefront. We take pride in our commitment to innovation, efficiency, and superior service-values that not only define our projects but also shape our workplace culture.

If you're looking to be part of a company that values expertise, teamwork, and cutting-edge design, we'd love to hear from you!

Job Description

Meade is seeking a friendly, organized, and reliable Administrative Assistant to serve as the welcoming face and voice of our office. This role is the first point of contact for employees, clients, and visitors, and plays a key part in keeping the office running smoothly day to day.

The ideal candidate brings a service-minded attitude, strong attention to detail, and comfort juggling front-desk duties with light office support tasks. This is a full-time, hybrid role (Mon-Wed in-office) focused on front desk coverage, office upkeep, and day-to-day support— not executive or high-level administrative support.

Job Duties

Front Desk & Visitor Experience

• Serve as the primary point of contact at the front desk, greeting visitors, employees, and clients warmly and professionally.
• Answer, screen, and route incoming phone calls.
• Sign in guests, issue visitor badges, and notify employees of arrivals.
• Receive, sort, and distribute incoming mail and packages.

Office Upkeep

• Keep the office organized, stocked, and presentable.
• Manage office supplies, snacks, and beverages, and place restock orders as needed.
• Ensure conference rooms, kitchens, and common areas are clean, organized, and meeting-ready.

Meeting & Light Administrative Support

• Support basic meeting logistics, such as room set‑up and tidy‑up.
• Schedule and coordinate “Lunch & Learns” for Engineering continuing education credits.
• Assist with light administrative tasks and special projects as time allows.
• Order monthly “Office Treat” and “Office Meal” day via ezcater.
• Provide occasional overflow support to the office administration team.

Regularly perform administrative duties for leadership and various departments as assigned.

Qualifications

• Prior experience in a receptionist, front‑desk, or customer‑facing role preferred.
• Strong organizational skills and the ability to manage multiple small tasks throughout the day.
• Excellent verbal and written communication skills, with a professional and friendly demeanor.
• Proficiency in Microsoft Office (Outlook, Word) and comfort learning simple office systems.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Reliable, punctual, and comfortable working independently at the front desk.

Physical Demands

• This is a primarily sedentary role with occasional standing, walking, bending, and lifting of office materials up to 20 pounds.

This is an in-office position located in Austin, TX. Compensation and benefits are subject to eligibility requirements and may vary based on location and applicable laws. The pay range for this position will be provided in accordance with applicable state and local laws. Actual compensation will be determined based on factors such as skills, experience, qualifications, internal equity, geographic location, and business needs.

Eligible employees may participate in Meade-sponsored benefit programs, including medical, dental, vision, life insurance, disability coverage, 401(k), paid time off, paid holidays, and other company-sponsored benefits. Benefit eligibility and offerings are subject to plan terms and applicable policies.

Equal Opportunity Employer

Information submitted during the application process will be handled in accordance with applicable privacy laws.

Meade provides equal employment opportunity in all aspects of employment. We do not discriminate against employees or applicants based on race, color, religion, creed, national origin, ancestry, citizenship status, sex, gender, gender identity, gender expression, sexual orientation, pregnancy (including childbirth, breastfeeding, lactation, and related medical conditions), age, disability, genetic information, marital status, military or veteran status, or any other characteristic protected by applicable federal, state, or local law.

All employment is based on qualifications, merit, and business need.

If you require a reasonable accommodation due to a disability during the application process, please contact our team at [e-mail].

Employment with Meade is at‑will, meaning either the employee or Meade may terminate the employment relationship at any time, with or without cause or advance notice, subject to applicable law. The responsibilities listed in this job description are intended to describe the general nature of the role and are not an exhaustive list. Duties and responsibilities may change at any time with or without notice. Applicants must be legally authorized to work in the United States. Employment eligibility will be verified as required by law. Employment may be contingent upon the successful completion of background checks, drug testing, and other pre‑employment requirements, permitted by applicable law.

Drug-Free Workplace

Meade maintains a Drug-Free Workplace. Post‑offer applicants and employees may be subject to drug and alcohol testing in accordance with applicable law, company policy, client requirements, and job-related safety considerations.