Office Assistant

Mansfield-Public-Schools; Mansfield (MA); On-site; USD 21,000 - 34,000; Part time

Job summary

Mansfield Public Schools invites applications for an Office Assistant at Qualters Middle School in Mansfield, MA. This part-time daytime role supports front-office operations and daily administrative tasks in a busy school environment.

Key duties include greeting visitors, handling calls, logging student and staff information, coordinating substitute coverage, and maintaining confidential records with accuracy and professionalism. Proficiency with Google Suite and MS Office is preferred.

Qualifications

• Proficiency with software applications, i.e. Google Suite, Aspen X2, Frontline Education, and MS Office applications preferred.
• Check student and visitors in and out at the QMS Welcome Window.
• Manage student notification and letters.
• Organize substitute coverage and multi-task with confidentiality.

Responsibilities

• Check student and visitors in and out at the QMS Welcome Window.
• Manage student notification and letters.
• Organize and arrange substitute coverage.
• Answer phone calls made to the building’s main line.
• Attention to detail and accurate record keeping to support school operations.
• Communicate effectively with building administration, faculty, staff, students, and families.
• Provide support for principal, assistant principals, and assistant special education director for day-to-day responsibilities.

Skills

Communication

Customer service

Attention to detail

Organization & time management

Tools

Google Suite

Aspen X2

Frontline Education

MS Office

Job description

Office Assistant

Mansfield Public Schools Qualters Middle School - Mansfield, Massachusetts Open in Google Maps

Job Details

Job ID: 5906992

Application Deadline: Posted until filled

Posted: Aug 28, 2026 12:00 AM (UTC)

Starting Date: Immediately

Job Description

Office Assistant

School Year Position: Hours: 7:00 am – 11:00 am

Start Date: Immediate

Requirements:

• Proficiency with software applications, i.e. Google Suite, Aspen X2, Frontline Education, and MS Office applications preferred
• Check student and visitors in and out at the QMS Welcome Window
• Manage student notification and letters
• Organize and arrange substitute coverage
• Answer phone calls made to the building’s main line
• Attention to detail and accurate record keeping to support school operations
• Communicate effectively with building administration, faculty, staff, students, and families
• Excellent communication and interpersonal skills with customer service attitude
• Superior organizational and time management skills
• Ability to multi-task and maintain strict confidentiality
• Provide support for principal, assistant principals, and assistant special education director for day-to-day responsibilities
• Other clerical duties as assigned

Position Type: Part-time

Job Categories

• Support Staff > Administrative Assistant
• Support Staff > Clerical
• Support Staff > Receptionist

Welcome to Qualters Middle School

Our Core ValuesThe Qualters School community is committed to being a place where:Students develop positive self-esteem in a climate of high expectations.Everyone recognizes that mutual respect is a cornerstone to a sense of belonging to the school community.Students develop a strong work ethic and leave QMS as confident, caring, responsible learners who are capable of tackling new challenges.The Qualters IdealThe Qualters Ideal is not that we will all agree with each other, or even like each other every minute of the day. It is rather that we will respect each other's rights, especially the right to be different, and that, at the end of the day, we will understand that we are one people, one school, and one community.

Job Requirements

• Pay: Salary and Benefits are consistent with the Collective Bargaining Agreement between the School Department of the Town of Mansfield and the Mansfield Association of Secretaries and Clerks. The Salary Schedule can be found on our website at www.mansfieldschools.com. Salary placement is based on education and experience.
• Citizenship, residency or work visa required

Contact Information

• Matthew McGuire , Principal
• 240 East Street
• Mansfield, Massachusetts 02048
• Phone: [phone]
• Fax: [phone]
• Email: [e-mail]