Office Assistant

Plainfield United Methodist Church; Indianapolis (IN); Sur place; USD 25 000 - 30 000; Temps partiel

Résumé du poste

Plainfield United Methodist Church is seeking an Office Assistant to provide hospitality and connection for visitors during the week. The role offers a warm first contact and administrative support to the church’s ministry, ensuring a smooth, organized, and inviting office environment.

The position reports to the Senior Pastor, with a 20-hour per week schedule split over five mornings, requiring confidentiality and proficiency with standard office software to manage emails, mail, data entry, and

Qualifications

• Strong listening and verbal communications skills.
• Use of general office equipment (phones, printers, scanners).
• Proficiency with Microsoft Office and Google Workspace.
• Ability to work independently for extended periods.
• Be organized and detail-oriented.

Responsabilités

• Serve as the church’s face of Christian hospitality to members and guests.
• Answer the church’s main telephone line, and related phone functions (taking and forwarding messages, etc.).
• Guide guest traffic as they enter the building.
• Monitor and reply to general church emails.
• Distribute incoming mail to staff.

Connaissances

Listening

Verbal communication

Organized

Detail-oriented

Independent work

Outils

Microsoft Office

Google Workspace

Description du poste

The Office Assistant provides hospitality and connection for everyone visiting the church during the week.The position provides a warm first contact for visitors and helpful support to church members. Working closely with the staff, the Office Assistant provides administrative support to the church’s ministry while ensuring a smooth, organized, and inviting office environment.

Takes work direction from, reports to, and is accountable to the Senior Pastor.

Tasks include, but are not limited to

• Serve as the church’s face of Christian hospitality to members and guests
• Answer the church’s main telephone line, and related phone functions (taking and forwarding messages, etc.)
• Guide guest traffic as they enter the building
• Monitor and reply to general church emails ([e-mail], [e-mail], etc.)
• Distribute incoming mail to staff.
• Accept deliveries on behalf of church staff members as needed (FedEx, Amazon, UPS, etc.)
• Administer the Prayer Chain
• Prepare mailings (congregational and community outreach prayer cards, etc.)
• Data entry including the updating of attendance records or membership databases as required.
• Send out electronic documents in preparation for the weekly staff meeting.
• Monitor office supply inventory and order standard office supplies
• Set annual professional goals in collaboration with Senior Pastor
• Other duties as the ministry requires and/or as directed by Senior Pastor
• Ability to create a hospitable and welcoming environment
• Practice standards of confidentiality as stated in the PUMC Personnel Handbook
• Produce nametags
• Responsible for maintaining employee files
• Responsible for ordering flowers for special events

Proficiency in the following is required

• Strong listening and verbal communications skills
• Use of general office equipment (multi-line phones, printers/copiers, scanner, etc.)
• Computer proficiency, including use of Microsoft Office and Google Workspace
• Ability to work independently for extended periods of time
• Be organized and detail-oriented

Other skills and gifts

• Experience with a large church ministry and congregation preferred
• Personal commitment to Christ and the work of the Church

Hours and pay

• The expectation is a total of 20 hours per week, split over five mornings.