Office Assistant

Talentify; Gallup (NM); On-site; USD 14,000 - 19,000; Part time

Job summary

University of New Mexico, Gallup campus, is seeking an Office Assistant (Student Employment) to provide administrative support at the front desk and assist with various clerical tasks.

The role involves answering phones, handling forms and confidential documents, and supporting orientation activities and outreach while maintaining customer service standards.

Qualifications

• Ability to analyze and solve problems.

Responsibilities

• Cover front desk with student intake and screening.
• Answer telephones, create forms, distribute flyers, scan documents.
• Prepare confidential documents for shredding and proctoring testing needs.
• Assemble packets for new student orientations; provide tours and short presentations.
• Perform simple clerical duties: filing, sorting forms, check mail, log mail.

Skills

Problem solving

Communication

Time management

Attention to deadlines

Computer skills

Customer service

Education

High school diploma or GED

Tools

Microsoft Office

Office equipment

Job description

Requisition ID

req37432

Working Title

Office Assistant

Pay

$12.00 Hourly

Campus

Gallup

Department

Gallup Student Advisement (155A)

Employment Type

Student Employment

Student Type

Work-Study

Status

Non-Exempt

Background Check Required

For Best Consideration Date

8/18/2026

Position Summary

Position Summary:

Under close supervision, student will be expected to provide administrative support such as covering the front desk with student intake and screening, answering telephones, creating forms, distributing flyers, scanning documents, preparing confidential documents for shredding and proctoring services for Accuplacer and other testing room needs. Other duties may include simple clerical duties such as but not limited to filing, sorting forms and records, provide general office information to staff, students and faculty, check mail, log incoming and outgoing mail as needed. Must have computer, telephone and customer service skills. Will run department errands as needed, will be working with confidential information and records. Will work with advisor as needed. Put packets together for new student orientations, provide new student tours and short presentations as needed and other outreach functions.

• Other duties as assigned and/or as needed

Minimum Qualifications

Preferred Qualifications

The Office Assistant: Required knowledge, skill, and/or abilities:

• Ability to analyze and solve problems
• Highly developed ability to communicate effectively, both orally and in writing
• Ability to effectively manage time and schedules
• Ability to follow schedules and meet deadlines
• Ability to initialize and operate computer hardware and software systems
• Ability to interact and communicate with people over the telephone, often in stressful situations
• Demonstrated ability to maintain confidentiality of records and information
• Ability to speak clearly with easily understood vocal inflection
• Ability to understand and follow specific instructions and procedures
• Ability to verify data input and correct errors
• Demonstrated knowledge of customer services standards and procedures
• Skill in organizing and coordinating
• Skill in the use and operation of basic office equipment

Minimum Qualifications:

• High school diploma or GED

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.