Office Assistant

Career Genie, Inc; Eastern (KY); Hybrid; USD 35,000 - 50,000; Full time

Job summary

A leading irrigation solutions provider is seeking an Office Assistant to support customer-facing teams and back-office operations. This remote-first role includes managing administrative tasks, processing orders, and providing support to Pro Account members. Ideal candidates will have a customer-focused mindset, 2+ years of administrative experience, and proficiency in Google Workspace and Microsoft Office. Join a mission-driven team dedicated to delivering reliable irrigation solutions to professionals and homeowners across the United States.

Qualifications

• 2+ years of administrative or customer service experience in e-commerce or logistics environments.
• Strong written and verbal communication skills with a customer-first mindset.
• Proficiency in Google Workspace and Microsoft Office.

Responsibilities

• Manage day-to-day administrative tasks like data entry and filing.
• Process and track customer orders and returns.
• Provide professional support to Pro Account members and retail customers.

Skills

Organizational skills

Customer service skills

Communication skills

Problem-solving skills

Tools

Google Workspace

Microsoft Office

CRM tools (Zendesk, Salesforce)

Job description

Location Details

United States — Remote or Hybrid (flexible remote-first role, with occasional in-person visits to regional offices or warehouse locations as needed)

About Eastern Irrigation

Eastern Irrigation (EEC Irrigation) is a leading wholesale supplier of landscape and irrigation products, partnering with top brands like Rain Bird, Hunter, Toro, Irritrol, Hydro‑Rain, and more. We provide contractors and DIY customers with an extensive catalog—sprinklers, drip components, controllers, valve enclosures, and pre-configured bundle savings—backed by responsive support and fast shipping. Our Pro Account program offers trade customers wholesale pricing, exclusive discounts, and dedicated service with no order minimums. Grounded in a mission to simplify access to reliable irrigation solutions, we combine product expertise, educational content, and efficient logistics so customers can design, install, and maintain healthier outdoor systems.

Role Introduction

As an Office Assistant at Eastern Irrigation, you’ll be a dependable operational backbone supporting customer-facing teams, warehouse coordination, and back-office workflows. You’ll manage day-to-day administrative tasks, help process orders and returns, support our Pro Account members, and ensure smooth communication between sales, logistics, and suppliers. This role is ideal if you’re organized, customer-focused, and enjoy contributing to a growing e-commerce and wholesale operation that serves contractors and homeowners alike.

Responsibilities

• Manage day-to-day administrative tasks including data entry, filing, calendar coordination, and internal communications to keep operations running smoothly.
• Process and track customer orders, returns, and exchanges in our order management system while coordinating with warehouse and shipping partners to ensure timely fulfillment.
• Provide friendly, professional support to Pro Account members and retail customers via phone, email, and chat—answering product questions, resolving issues, and escalating more complex requests.
• Coordinate with vendors and internal teams to follow up on inventory levels, backorders, and purchase orders, helping maintain accurate product availability data.
• Prepare and maintain accurate reports and logs (sales summaries, shipment statuses, inventory adjustments) to support leadership and continuous improvement.
• Support marketing and education efforts by helping manage content uploads, product catalogs, and promotional materials in our e-commerce systems.

What You Bring

• 2+ years of administrative, customer service, or operations experience in e-commerce, wholesale, or logistics environments (or equivalent transferable experience).
• Strong written and verbal communication skills with a customer-first mindset and professional phone/email etiquette.
• Proficiency in Google Workspace and Microsoft Office; comfortable learning new internal systems (ERP/WMS/order management).
• Exceptional organizational skills, attention to detail, and the ability to prioritize tasks in a fast-paced, multi-channel business.
• A proactive problem-solving attitude and the ability to collaborate cross-functionally with warehouse, sales, and vendor teams.
• Reliable remote work practices, time management, and a flexible approach to occasional on-site coordination or meetings.

Nice to Have

• Experience with e-commerce platforms or order management systems (Shopify, Magento, NetSuite, or similar).
• Familiarity with irrigation, landscaping, or construction product categories and common industry terminology.
• Experience using CRM or helpdesk tools (Zendesk, Salesforce) to manage customer interactions and tickets.
• Bilingual communication skills (English/Spanish) to support a diverse customer base.
• Basic familiarity with shipping carriers and logistics operations (UPS, FedEx, LTL) and claims processes.

Apply Today

If you’re organized, customer-focused, and excited to support a mission-driven team that keeps outdoor spaces thriving, we’d love to hear from you — apply today and help us deliver reliable irrigation solutions to professionals and homeowners nationwide.