Office Assistant

Valid8 Financial, Inc.; Chicago (IL); On-site; Part time

Job summary

A leading company in Chicago seeks a part-time Office Assistant to support administrative tasks. The role involves coordinating office activities, managing travel arrangements, and assisting with HR duties. Ideal candidates are organized, detail-oriented, and have strong customer service skills. Join a performance-driven culture with great career opportunities and a unique profit-sharing program.

Benefits

Paid Time Off

Stipend for Seminars

Profit-Sharing Program

Qualifications

• 2+ years of relevant work experience.
• High school diploma / GED required.

Responsibilities

• Coordinate general administrative activities for the Chicago office.
• Prepare and maintain travel itineraries for team members.
• Assist with HR administrative tasks.

Skills

Organized

Detail-oriented

Resourceful

Customer Service

Time Management

Education

High School Diploma / GED

Associates or Bachelor’s Degree

Tools

Microsoft Office

Job description

The Office Assistant is a part-time, non-exempt position (24 hours/week) responsible for supporting and/or taking ownership of all administrative tasks to support Equilar, Inc.’s Chicago, IL office. Administrative tasks may include, but are not limited to, HR administrative duties, calendaring, travel arrangements, and the preparation of expense reports. This person reports to the VP of Marketing at the Chicago office.

DUTIES AND RESPONSIBILITIES

The following reflects management’s definition of essential functions for this job, but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.

This position requires part-time, in-person work at the Equilar Chicago Office three (3) days a week on Mondays, Wednesdays, and Thursdays.

Coordinate general administrative activities for the Chicago office.

Coordinate all travel arrangements for the Chicago team members and prepare and maintain their respective travel itineraries.

Screen and direct incoming calls.

Preparation of correspondence, meeting materials, and presentations.

Process expense reports.

Receive, organize, and maintain office supplies while ensuring office cleanliness.

Coordinate with the HR team at headquarters to help with HR administrative tasks – onboarding documents, filing, copying, scanning, printing, mailing, obtaining signatures, etc.

Run work-related errands outside the office as needed.

Assist with office-related issues, including but not limited to coordinating with office sharing contacts for such things as employee access, conference room scheduling, and general office coordination.

Assist with special/ad hoc projects as needed.

KNOWLEDGE, SKILLS, ABILITIES

Process and detail-oriented

Organized and thorough

Resourceful and proactive with a results-oriented approach

Excellent time management and prioritization skills

Strong customer service skills with a friendly demeanor and positive attitude

Proven ability to handle multiple assignments simultaneously and work well under time constraints

Microsoft Office and computer skills; must be internet savvy

EDUCATION AND EXPERIENCE

High school diploma / GED required.

Associates or Bachelor’s degree preferred.

2+ years of relevant work experience.

PHYSICAL REQUIREMENTS

The physical demands and work environment characteristics required for this job are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

In this position, the employee may be required to bend, squat, kneel, stoop, crawl, climb, and lift up to 10 lbs.

WHO IS EQUILAR?

Equilar is dedicated to the idea that better leaders make better companies. We help leaders and companies improve by providing information and tools that strengthen corporate governance, enable broader and deeper board searches, and build bridges between people at the top.

With offices in the Bay Area, Chicago, and New York City, Equilar’s award-winning suite of online databases is the first choice for companies seeking corporate governance and executive networking solutions. From global conglomerates to Silicon Valley startups, companies of all sizes rely on Equilar for critical governance data and analyses. Equilar clients include 70% of the Fortune 500, institutional investors representing over $20 trillion in assets and leading advisory firms. These clients all rely on Equilar to provide insight into corporate America's top leadership.

Equilar’s work is featured regularly inThe Wall Street JournalandThe New York Times, on CNBC, and in other leading media outlets.

WHY JOIN THE EQUILAR TEAM?

Performance-Driven Culture. We come from diverse backgrounds and top universities with proven track records of success. We seek top-quartile performers who strive to be the best at everything they do. We are 100% employee-owned and provide ownership opportunities to our top performers with a unique profit-sharing program.

Great Career Opportunities. As a rapidly growing market leader, we offer plenty of opportunities for those passionate about career advancement and developing a broad skill set. We also offer paid time off and a stipend through our Learn Grow Lead program for employees to participate in seminars outside of the workplace.

Financial Strength. Our business is built on a profitable, subscription-based model with high client retention rates. We take pride in our disciplined fiscal approach and have consciously avoided the financial irresponsibility that has taken down many startups in Silicon Valley.

In Summary, we offer the energy and ambition of a startup and the stability and benefits of a mature company. We are looking for exceptional talent who share our values to join our team and help take our business to the next level.

Pay: $22.00 per hour.

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