Office Assistant

merrymaidscareers; Campbell (CA); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Health insurance

Paid time off

401(k)

Flexible schedule

Job summary

Merry Maids in Campbell, CA is seeking a Facilities Administrator to support data entry, system updates, and weekly payroll submission, with duties including scheduling for customer appointments and coordinating with team members on daily routes.

The role may assist with new hire paperwork, orientation, and training, while handling HR compliance tasks, answering phones, and preparing daily laundry or cleaning-related refreshers as needed.

Qualifications

• Strong time management and organization are essential.
• Effective verbal and written communication across teams.
• Able to adapt quickly in a fast-paced environment.
• Willingness to drive to customer homes when required.
• Understanding of cleaning product colors and instructions.

Responsibilities

• Complete daily close out in the system, entering time, mileage, and invoices.
• Create and update schedules with new customer information and routes.
• Schedule sales bids and upsell services such as appliance or deep cleaning add-ons.
• Assist with new hire paperwork, orientation, and training.
• Support HR compliance tasks including files, I-9s, postings, payroll, and safety training.
• Answer phones and direct calls appropriately.
• Confirm customer appointments and prep daily workloads.
• Prepare laundry for the following day.
• Quality checks on service delivery and data accuracy.

Skills

Time management

Organizational skills

Verbal and written communication

Dependable and adaptable

Ability to drive to customer homes

Cleaning products knowledge

Reading service reports

Microsoft Office

Tools

Microsoft Office

Job description

Benefits:

• Health insurance
• Paid time off
• 401(k)
• Flexible schedule

Position Overview:

Provides general facilities administration support which may include data entry, system updates, and weekly payroll submission. Confirms customer appointments. Creates and updates schedules with new customer information and provide team members with daily appointments/routes. May assistant with new hire paperwork, orientation, and training.

Responsibilities:

1. Completes daily close out process in the system inputting data for time spent at customers home, mileage, update customer information, weekly submission of payroll, inputs sales leads into the computer, and updating accounts payable system with current invoices.
2. Creates and updates schedules with new customer information and provide team members with daily appointments/routes.
3. Schedules sales bids and generates ancillary revenue through additional services such as, refrigerator, ovens, and window cleanings and laundry washing.
4. Assists with new hire paperwork, orientation, and training.
5. Assists HR compliance of the branch to include, associate files, I-9s, bulletin board postings, payroll, and annual safety training.
6. Answers phones and directs calls to appropriate party.
7. Confirms customer appointments.
8. Prepares laundry for the following day.
9. Quality Checks

Knowledge, Skills and Abilities

• Personal time management and organizational skills
• Verbal and written communication skills
• Dependable and adaptable to operate within a fast-paced work environment
• Ability to drive to customer homes as needed
• Ability to differentiate between variously colored cleaning products by identifying the color or product name
• Ability to define specific uses of cleaning products
• Ability to read and understand cleaning instructions indicated on customized service reports
• Microsoft© Office applications (Word, Outlook, PowerPoint, Excel)

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by associates assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Disclaimer: As the owner and personnel manager of your franchised business, you have both the right and responsibility to select and control your employees, establish your employment policies and practices (including pay practices), develop your employee relations, and comply with all federal, state, and local employment laws. The information contained in these documents is provided merely for informational purposes, the use of this sample by you is not required under your franchise agreement, and this sample is intended to serve only as an aid to you in deciding how to operate your business. You are not required to use any of the information contained in this sample, but we invite and encourage you to review the information provided and incorporate into your own personnel practices any material you feel is appropriate for your operation. You are free to modify the material, of course, to reflect your individual business. Remember that employment laws and practices change over time and vary significantly from state to state, so you should consult an employment law attorney in your state to determine the appropriateness of practices, policies, and forms for your business. There is no guarantee that following the recommendation will result in business success or that your results will be the same as other franchisees or company stores. Success is determined by many factors including market conditions which may vary widely as well as individual talents and effort.