Office and Rental Property Manager

Krahmer Law Firm, PLC; Fairmont (MN); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Health insurance

HSA

Dental Insurance

Vision Insurance

15 days PTA

Strong 401(k) matching

Friday afternoon closure

Job summary

Krahmer Farms and Krahmer Law Firm, PLC is seeking an organized Office Manager & Rental Property Manager to oversee daily office functions and rental property operations in Fairmont, MN. You will coordinate tenant relations, billing, vendor communications, and records across farm, law, and administrative activities.

The role emphasizes accuracy in financial records, confidentiality, and the ability to juggle multiple priorities.

Qualifications

• Prior experience in office administration, bookkeeping support, property management, accounting support, or a related administrative role.
• Strong organizational skills and ability to manage multiple deadlines and follow-up tasks.
• Working knowledge of accounts payable and accounts receivable processes, including basic knowledge of Quick Books.
• Strong written and verbal communication skills; professional interactions with tenants, vendors, and advisors.
• Confidentiality and sound judgment; proficient with Microsoft Office and basic accounting/property management systems.

Responsibilities

• Oversee rental property operations for business office rental locations in Fairmont Minnesota.
• Serve as primary contact for tenants; manage routine communications and follow-up.
• Track tenant accounts: rent payments, balances, deposits, and receivables.
• Coordinate repairs, maintenance requests, inspections, and service scheduling.
• Communicate with vendors, contractors, tenants, and ownership on status and timelines.
• Maintain organized records of leases, invoices, payments, and property documents.
• Monitor accounts payable; process invoices and track costs; manage recurring expenses.
• Ensure properties are clean, safe, functional, and well-maintained; assist with conditions monitoring.
• Prepare periodic updates on tenant matters, maintenance, payables, receivables, and operations.
• Support administrative workflows; manage calendars, scheduling, and document organization.

Skills

Organization

Communication

Confidentiality

Microsoft Office

Accounts Payable/Receivable

Quick Books

Attention to Detail

Multitasking

Vendor Coordination

Education

No specific degree required

Tools

Microsoft Office Suite

ScanSnap

PowerPoint

Teams

Excel

Document Management

Property Management Software

Quick Books

Job description

Office & Rental Property Manager

Krahmer Farms and Krahmer Law Firm, PLC

Position Summary

Krahmer Farms and Krahmer Law Firm, PLC are seeking a highly organized, detail-oriented, trustworthy Office Manager & Rental Property Manager to support day-to-day business office administration and rental property operations. This full-time position will serve as a central point of coordination for financial administration, tenant relations, maintenance tracking, vendor communication, and general office management responsibilities.

The ideal candidate will be dependable, professional, discreet, and comfortable managing multiple priorities across business, legal, farming, and rental property operations. This role requires strong communication skills, accuracy with financial records, sound judgment, and the ability to follow through on administrative and operational tasks.

Key Responsibilities

Rental Property Management

• Oversee rental property operations for business office rental locations in Fairmont Minnesota.
• Serve as a primary point of contact for tenants, including routine communications, questions, concerns, and follow-up.
• Track tenant accounts, including rent payments, outstanding balances, deposits, and other receivables.
• Coordinate and organize repairs, maintenance requests, inspections, and service scheduling.
• Communicate with vendors, contractors, tenants, and ownership regarding maintenance status and project timelines.
• Maintain organized records of tenant communications, leases, invoices, repair requests, vendor contacts, and property-related documents.
• Track property-related accounts payable, including vendor invoices, utility bills, repair costs, and recurring expenses.
• Assist with monitoring property conditions, identifying maintenance needs, and helping ensure rental locations are clean, safe, functional, and professionally maintained.
• Prepare periodic updates regarding tenant matters, maintenance activity, payables, receivables, and property operations.

Family Office and Office Administration

• Provide administrative support for Krahmer Farms and Krahmer Law Firm, PLC office operations.
• Assist with Managing calendaring, scheduling, deadline tracking, appointment confirmations, and meeting preparation.
• Oversee and administer accounts receivable functions, including tracking incoming payments, following up on outstanding balances, and maintaining accurate records.
• Oversee and administer accounts payable functions, including processing invoices, organizing supporting documentation, and coordinating timely payment.
• Maintain organized financial and administrative records for business office needs.
• Assist with preparing reports, summaries, and documentation related to receivables, payables, property operations, and office administration.
• Coordinate with accountants, bookkeepers, attorneys, vendors, tenants, and other outside professionals as needed.
• Support general office workflow, including filing, correspondence, scheduling, document organization, and follow-up on pending matters.
• Help develop and maintain systems for tracking deadlines, payments, invoices, maintenance items, tenant requests, and other recurring responsibilities.
• Handle confidential information with professionalism, discretion, and care.

Schedule

This is a full-time position, working on site in office, with occasional opportunities to work remotely. The law office is a combined family businesses office and law office and the office operates full business hours Monday through Thursday and is closed on Friday afternoons year-round. Regular work hours are 8 hours Monday through Thursday, with a lunch break, and Friday mornings until 11:30. Start time can be flexible, although earlier morning starts are preferred because the attorney’s most productive work time is early in the day, which allows for day-care pick-up flexibility.

Benefits

• Health insurance.
• HSA, Dental Insurance, Vision Insurance are Available
• 15 days of PTA in addition to normal holiday closures.
• Strong matching 401(k) program.
• Regular Friday afternoon office closure year-round.
• Opportunity to play a central and trusted role in a small, relationship-focused Minnesota law practice.

Compensation

Compensation will be based on experience, qualifications, and demonstrated ability to manage both legal and executive assistant responsibilities. Position is salary based with a range of $42,000 to $52,000. Overtime is rare but may happen on special occasions and projects.

Required Qualifications

• Prior experience in office administration, bookkeeping support, property management, accounting support, or a related administrative role.
• Strong organizational skills and ability to manage multiple open items, deadlines, and follow-up tasks.
• Working knowledge of accounts payable and accounts receivable processes, including basic knowledge of Quick Books software.
• Strong written and verbal communication skills.
• Ability to interact professionally with tenants, vendors, contractors, business owners, and professional advisors.
• High level of accuracy, attention to detail, and follow-through.
• Ability to maintain confidentiality and exercise sound judgment.
• Proficiency with Microsoft Office (Word, Excel, Power Point & Teams), email, spreadsheets, document management, and basic accounting or property management systems, ScanSnap scanning tools, and other office technology.

Preferred Qualifications

• Experience with rental property management, commercial office rental properties, or tenant relations.
• Experience using bookkeeping, accounting, or property management software.
• Familiarity with lease administration, vendor coordination, maintenance tracking, or business office operations.
• Background supporting a family business, farm operation, professional office, law firm, or closely held business.