Office and Accounting Administrator

Vaco Recruiter Services; Nashville (TN); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Medical, dental, and vision benefits

401(k) retirement plan

Discretionary bonuses

Job summary

Vaco/Highspring is seeking an organized and dependable Office and Accounting Administrator in Nashville to support daily office operations and assist with accounting functions including invoicing, accounts payable, and payroll support. The role requires strong organizational skills, attention to detail, and professional communication.

You will interact with vendors, maintain records, and provide front desk coverage as needed, contributing to efficient workflows and accurate financial

Qualifications

• Experience in administrative, office support, or bookkeeping preferred.
• Proficiency with Microsoft Office applications.
• Strong organizational and prioritization abilities.
• Professional communication and a team-oriented mindset.

Responsibilities

• Support day-to-day office operations and administrative needs across the team.
• Assist with client invoicing, billing activities, and other accounting-related tasks.
• Process and maintain financial documentation with accuracy and attention to detail.
• Coordinate with vendors and service providers to address office needs.
• Provide front desk and reception coverage as needed.
• Prepare reports, organize records, and maintain office documentation.
• Assist with special projects and additional operational tasks as assigned.
• Serve as a reliable resource for employees and help keep workflows running efficiently.

Skills

Organizational skills

Multitasking

Attention to detail

Professional communication

Tools

Microsoft Office

Job description

Office and Accounting Administrator

About the Role

We are seeking an organized and dependable Office Assistant to support daily office operations and assist with accounting-related functions. This is a great opportunity for someone who enjoys a variety of responsibilities and is interested in growing their experience in administration, billing, accounts payable, and payroll support.

Responsibilities

• Support day-to-day office operations and administrative needs across the team.
• Assist with client invoicing, billing activities, and other accounting-related tasks.
• Process and maintain financial documentation with accuracy and attention to detail.
• Coordinate with vendors and service providers to address office needs.
• Provide front desk and reception coverage as needed.
• Prepare reports, organize records, and maintain office documentation.
• Assist with special projects and additional operational tasks as assigned.
• Serve as a reliable resource for employees and help keep workflows running efficiently.

Qualifications

• Previous administrative, office support, or bookkeeping experience preferred.
• Strong organizational and multitasking skills.
• Excellent attention to detail and ability to prioritize responsibilities.
• Professional communication skills and a team-oriented mindset.
• Proficiency with Microsoft Office applications.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.

Additional disclaimer:

Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.