Bookkeeper

Vaco by Highspring; Trenton (NJ); On-site; USD 52,000 - 75,000; Full time

Job summary

Vaco by Highspring seeks a detail-oriented Bookkeeper / Office Manager in Madison, NJ. You will manage accounts payable/receivable, perform reconciliations, and prepare financial reports while supporting day-to-day office operations.

The role combines hands-on bookkeeping with administrative duties, requiring 2+ years of experience, GAAP knowledge, and strong Excel/Word skills. Excellent organization and confidentiality are essential.

Qualifications

• 2+ years of bookkeeping and office administration experience.
• Proficiency with QuickBooks or Sage and MS Office.
• Strong understanding of GAAP and financial reporting basics.
• Excellent organizational skills and ability to handle confidential information.

Responsibilities

• Process accounts payable and receivable; manage invoicing and collections.
• Perform monthly reconciliations and assist with month-end close.
• Prepare financial statements, balances, and GL maintenance.
• Handle sales tax, 1099s, and compliance activities; support audits.
• Support office operations, filing, calendars, and vendor relations.

Skills

Bookkeeping

Office Administration

GAAP

Microsoft Excel

Microsoft Word

Communication

Education

High School Diploma

Accounting/Finance degree (preferred)

Tools

QuickBooks

Sage

Excel

Word

Job description

Are you an organized, detail-oriented accounting professional who enjoys managing both financial responsibilities and office operations? Our client is seeking a Bookkeeper / Office Manager to join their team. This is a great opportunity for someone who enjoys a diverse role, taking ownership of bookkeeping functions while helping support the day-to-day operations of the office.

Bookkeeper / Office Manager

Location: Madison, NJ

Key Responsibilities

• Manage accounts payable and accounts receivable processes, including vendor invoices, check processing, client invoicing, and collections.
• Perform monthly bank and credit card reconciliations.
• Prepare monthly financial reports, including profit & loss statements and balance sheets.
• Maintain accurate general ledger records and assist with financial reporting.
• Handle sales tax payments, 1099 preparation, and compliance-related activities.
• Support year-end close and audit preparation.

Office Management & Administration

• Oversee office supplies, vendor relationships, and equipment maintenance.
• Maintain organized digital and physical filing systems.
• Manage correspondence, calendars, and administrative processes.
• Provide support to ensure smooth daily office operations.

Qualifications

• 2+ years of experience in bookkeeping and office administration.
• Strong knowledge of accounting software such as QuickBooks, Sage, or similar platforms.
• Proficiency with Microsoft Office Suite, particularly Excel and Word.
• Understanding of GAAP principles, general ledger accounting, and financial reporting.
• Highly organized with strong attention to detail and the ability to prioritize multiple tasks.
• Excellent communication skills and ability to maintain confidentiality.
• High school diploma required; degree in Accounting, Finance, or Business is a plus.

This is an excellent opportunity for a motivated professional looking for a hands-on role where they can make a meaningful impact within a growing organization.

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail] .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. Lastly, you agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada only: to the extent the position for employment is not with Highspring or not otherwise noted as vacant above, candidate should be informed that this role is to replace a presently employed person at Vaco by Highspring’s client.

Privacy Notice

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR and UK GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

· the individual's skill sets, experience and training;

· licensure and certification requirements;

· office location and other geographic considerations; and

· other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).