Accounting Clerk

Vaco by Highspring; Irvine (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

Vaco by Highspring is seeking a reliable Accounting Clerk to support Accounting and Administrative teams in Irvine, CA. The role mixes administrative tasks, mail processing, and accounts payable support to ensure timely processing of invoices and payments.

The ideal candidate will have 1+ year of clerical experience, strong organizational skills, and proficiency with Excel, Outlook, and Word. This position is on-site at our Irvine location and involves handling a high volume of documents daily.

Qualifications

• 1+ year of administrative, clerical, office support, mailroom, or data entry experience preferred.
• Strong attention to detail and organizational skills.
• Comfortable handling a high volume of documents and paperwork.
• Proficiency in Microsoft Outlook, Word, and Excel.

Responsibilities

• Open, sort, and distribute incoming mail on a daily basis.
• Prepare and distribute outgoing mail and packages.
• Create and process FedEx shipping labels.
• File, scan, upload, and maintain documents both electronically and physically.

Skills

Attention to detail

Organizational skills

Multitasking

Communication skills

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

Job description

Our client is seeking a reliable and detail-oriented Accounting Clerk to support their Accounting and Administrative teams. This role is ideal for someone who enjoys staying organized, managing paperwork, handling office support duties, and ensuring documents are processed accurately. The position offers a mix of administrative support, mail processing, vendor maintenance, and general office responsibilities.

Responsibilities

Administrative & Office Support

• Open, sort, and distribute incoming mail on a daily basis.
• Prepare and distribute outgoing mail and packages.
• Create and process FedEx shipping labels.
• File, scan, upload, and maintain documents both electronically and physically.
• Assist with general office and clerical support as needed.

Accounts Payable Support

• Monitor the Accounts Payable email inbox.
• Upload invoices and supporting documentation for processing.
• Route invoices to the appropriate Accounts Payable team members.
• Assist with document tracking and recordkeeping.

Payment Processing

• Prepare checks for outgoing mail.
• Match utility payment stubs and supporting paperwork with corresponding checks.
• Ensure payment documentation is organized and complete prior to mailing.
• Assist with vendor setup and account updates.
• Process vendor additions and changes within company systems.
• Verify vendor insurance compliance documentation.
• Review and validate ACH and banking information.
• Maintain accurate vendor records and supporting documentation.

Qualifications

• 1+ year of administrative, clerical, office support, mailroom, or data entry experience preferred.
• Strong attention to detail and organizational skills.
• Comfortable handling a high volume of documents and paperwork.
• Proficiency in Microsoft Outlook, Word, and Excel.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks and deadlines in a fast-paced office environment.

By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions.

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. Lastly, you agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada only: candidate should be informed that this role is to replace a presently employed person at Vaco by Highspring's client.

Privacy Notice

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR and UK GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations; and
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).