Office Aide

Responsive Education Solutions; Laredo (TX); On-site; USD 28,000 - 40,000; Full time

Job summary

Responsive Education Solutions is seeking an Office Aide to provide administrative and secretarial support for the Campus Director and department. The role includes typing, filing and scheduling, coordination of meetings, obtaining supplies, and handling confidential information.

You will assist with coordinating direct mailings, special projects, and communications with internal and external contacts. A high school diploma or GED is preferred, and one year of office experience is desired.

Qualifications

• Ability to work with children and support learning.
• Ability to follow verbal and written instructions.
• Strong communication and organizational skills.

Responsibilities

• Assist with scheduling and organizing activities such as meetings and campus events.
• Maintain and update filing system; retrieve information as needed.
• Draft written responses by phone or e-mail when necessary; handle routine information requests.
• Answer phones for campus and take messages; field routine questions.
• Work on special projects and coordinate mailings, brochures, and presentations.
• Proofread and format documents; ensure accuracy of information.

Skills

Kids-friendly

Verbal communication

Written communication

Organizational skills

Education

High school diploma or GED

Job description

Position Summary

The Office Aide will assist the Campus Secretary or Office Manager providing administrative and secretarial support for the Campus Director and department. In addition to typing, filing and scheduling, performs duties such as financial record keeping, coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects. Also, answers non-routine correspondence and assembles highly confidential and sensitive information. Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload, recommends changes in office practices or procedures.

Position Summary

The Office Aide will assist the Campus Secretary or Office Manager providing administrative and secretarial support for the Campus Director and department. In addition to typing, filing and scheduling, performs duties such as financial record keeping, coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects. Also, answers non-routine correspondence and assembles highly confidential and sensitive information. Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload, recommends changes in office practices or procedures.

Qualifications

Education/Certification

• High school degree or GED (preferred)

Experience

• One year of office experience (preferred)
• Familiar with office equipment, such as computers, phones, photocopiers, filing cabinets and fax machines.

Required Knowledge, Skills, and Abilities (KSAs)

• Ability to work with children, love for children and learning
• Ability to follow verbal and written instructions
• Ability to communicate effectively verbally and in writing

Duties And Responsibilities

• Assists the secretary with scheduling and organizing activities such as meetings, travel, conferences and campus activities
• Maintains and updates filing system. Retrieves information from files when needed. Organizes and prioritizes large volumes of information and calls.
• Sorts and distributes mail. Drafts written responses or replies by phone or e-mail when necessary. Responds to regularly occurring requests for information
• Answers phones for campus if needed. Takes messages or fields/answers all routine and non-routine questions.
• Works independently and within a team on special nonrecurring and ongoing projects. Assists with special projects, which may include: planning and coordinating multiple presentations, disseminating information, coordinating direct mailings, creating brochures.
• Assists with general correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes.
• Other duties as assigned.

Physical / Environmental Factors

The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Responsive Education Solutions considers applicants for all positions without regards to race, color, national origin, age, religion, sex, marital status, veteran or military status, disability, or any other legally protected status. Being authorized to work in the U.S. is a precondition of employment. ResponsiveEd is an Equal Opportunity Employer.