Office Administrator - Transit

Fountain; Landover (MD); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Exceptional Medical, Dental, Vision, and Life Insurance benefits

Competitive compensation packages

401(k) with 4% employer match

Paid holidays

Employee Assistance Program (EAP)

Job summary

A leading shared mobility provider located in Landover, Maryland is seeking an Office Administrator responsible for managing office operations and supporting Senior Leadership. Ideal candidates will have at least one year of experience in similar roles, strong communication skills, and proficiency in Microsoft Office. The position offers exceptional benefits including health insurance, a 401(k) plan, and opportunities for personal development.

Qualifications

• Minimum of one year of professional experience in office administration or similar field.
• Strong written and verbal communication skills; able to draft straightforward corporate communications.
• Excellent organization and multitasking abilities with high attention to detail.

Responsibilities

• Answer main phone line and direct callers to proper parties.
• Greet and direct all office visitors.
• Maintain organized inventory of office supplies.
• Handle all incoming and outgoing mail.
• Manage Company uniform centralized ordering system.
• Place food and beverage orders.
• Ensure order and neatness of shared office spaces.
• Update internal Corporate contact information.
• Draft and distribute Corporate communications.
• Provide administrative support to Senior Leadership.

Skills

Effective communication

Experience with Microsoft Office

Organization and multi-tasking skills

Problem-solving skills

Professional appearance and conduct

Education

Bachelor’s degree or Associate degree

Associate degree or equivalent experience

Tools

Microsoft Office

Job description

Overview

WeDriveU is the leader in shared mobility solutions that connect communities, campuses, and workplaces. WeDriveU operates private shuttle and public transit systems across the U.S. serving millions of passenger journeys a year. The company's 5,500+ team members operate 4,000 vehicles across 55 U.S. locations, providing safe, reliable and sustainable options as part of a global family of brands serving more than 1 billion bus and rail passengers on four continents. Visit wedriveu.com to learn more about our company, clients and career opportunities.

Job Description

The Office Administrator is responsible for all duties related to the operations of the corporate headquarters including ordering and maintaining proper stock of business supplies and food & beverage for the office, overseeing incoming/outgoing mail and packages, answering and directing phone calls, receiving visitors, and managing the Company uniform inventory. This role reports to the Director of IT and Workplace Management and provides administrative support to the Senior Leadership team as needed.

Duties and Responsibilities

• Answer main phone line and direct callers to proper parties, taking detailed messages for relevant individuals and departments as needed
• Greet, announce, and direct all office visitors
• Maintain organized inventory of all office and kitchen supplies and place orders on a regular basis
• Handle all incoming and outgoing mail and deliveries (USPS, FedEx, UPS, etc.)
• Manage the Company uniform centralized ordering system and ensure uniform inventory is maintained in a neat and organized fashion
• Place food & beverage orders weekly, monthly and on-demand
• Ensure order and neatness of shared office spaces
• Continuously update internal Corporate contact information, including phones, group email distribution lists, business cards, etc.
• Draft and distribute Corporate communications
• Provide administrative support to Senior Leadership including booking and arranging business travel
• Complete other administrative duties as needed
• Additional duties and responsibilities may apply

Skills Required and Physical Demands

• Ability to effectively communicate with customers, vendors, and all employees from drivers to executives
• Experience with Microsoft Office with an emphasis on creating and maintaining spreadsheets
• Excellent organization and multi-tasking skills with strong attention to detail
• Superior problem-solving skills with the ability to think on one’s feet
• Polished and professional in both appearance and conduct

Education and Qualifications

Hard requirements

• A minimum of one year of professional experience in office administration, reception, customer service, executive assistance, or similar field.

Preferred requirements

• A Bachelor’s degree or an Associate degree with equivalent experience

We Offer

Physical Health

• Exceptional Medical, Dental, Vision, and Life Insurance benefits
• Competitive compensation packages
• 401(k) with 4% employer match
• Financial Wellness Tool

Emotional Health

• Employee Assistance Program (EAP)
• PTO for part-time and full-time positions
• Paid holidays
• Pet & Legal Insurance

Personal Development

• On-the-job training and skills development
• Internal transfer opportunities for career growth

Benefits vary by position and location. WeDriveU is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment free of discrimination or harassment where thoughts and ideas of all employees are appreciated and respected. We value excellence and recognize that by respecting the diverse backgrounds, skills, and perspectives of our workforce, we will sustain a competitive advantage and remain an employer of choice.

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