Office Administrator (PT)

Boerboel; New York (NY); On-site; USD 34,000 - 41,000; Part time

Benefits offered by this job

Complimentary breakfast/lunch

Paid public holidays

NYC Paid Safe and Sick Leave

Job summary

Boerboel is seeking an organized, personable Office Administrator to keep our NYC SoHo office running smoothly. This part-time, hourly role serves as the primary contact for building management, vendors, and guests, with a focus on detail and a welcoming environment.

The position covers pantry stocking, ordering supplies, coordinating meals, and light administrative duties. Typical hours are 9:00 AM–2:00 PM, five days a week, on-site in SoHo.

Qualifications

• Experience in office administration or front desk is preferred but not required.
• Strong organizational skills and attention to detail are essential.
• Clear, professional communication with guests, vendors and colleagues.

Responsibilities

• Stock and maintain pantry, restock before items run out.
• Order office and pantry supplies, groceries, and breakfast/lunch.
• Keep office and common areas clean and presentable throughout the day.
• Manage conference rooms and reset between meetings.
• Greet guests and maintain a professional first impression.
• Coordinate with building management and vendors for service visits.
• Manage keys, access cards, and visitor sign-in procedures.
• Sort and distribute mail and packages, including couriers.
• Provide light admin support: scheduling, data entry, filing.

Skills

Organization

Communication

Time management

Tools

Microsoft Office

Google Workspace

Vendor management platforms

Job description

Summary

Boerboel is looking for an organized, personable, and proactive Office Administrator to keep our NYC office running smoothly. This part‑time role is the go-to person for everything office‑related, from a stocked pantry and a tidy common area to being the primary point of contact for building management, vendors, and guests. It’s a great fit for someone who takes pride in the details, communicates well, and enjoys being the person who keeps a small office organized and welcoming.

Position Details & Schedule

• Part-time, non‑exempt (hourly), approximately 25 hours per week
• Typical hours will be 9:00 AM - 2:00 PM, 5 days per week (exact days/hours flexible and to be confirmed with the hiring manager)
• On‑site at our office in SoHo, NYC

Key Responsibilities

• Stock and maintain the pantry, keeping an eye on inventory and restocking before items run out
• Order office and pantry supplies, and groceries
• Order and coordinate breakfast/lunch for the office
• Keep the office, kitchen, and common areas clean, organized, and presentable throughout the day
• Maintain shared spaces such as conference rooms, resetting them between meetings
• Monitor and restock first aid and general office safety supplies
• Greet guests, clients, and visitors, and ensure a professional and welcoming first impression
• Serve as the primary point of contact for building management on maintenance, access, and facility issues
• Coordinate with building‑related vendors (cleaning, maintenance, security, deliveries) and schedule service visits
• Manage keys, access cards, and visitor sign‑in procedures
• Sort, distribute, and coordinate incoming/outgoing mail and packages, including courier pickups (FedEx, UPS, USPS, etc.)
• Maintain vendor and service contact lists, contracts, invoices, and receipts related to office expenses
• Troubleshoot basic office equipment issues and coordinate repairs when needed
• Provide light administrative support - scheduling, data entry, filing, and other duties as assigned

Qualifications

• Prior experience in office administration, front desk, hospitality, or a similar coordination role is preferred but not required
• Strong organizational skills and close attention to detail
• Clear, professional communication skills and a friendly, service‑oriented approach with guests and vendors
• Comfortable managing multiple priorities and vendors in a fast‑paced, small‑office environment
• Proficient with common office software (e.g., Microsoft Office, Google Workspace) and able to learn new tools such as supply‑ordering or building‑management platforms
• Reliable, punctual, and able to work independently with minimal supervision

Physical Requirements

• Ability to lift and carry up to approximately 25-30 lbs (e.g., grocery and supply deliveries)
• Ability to stand, walk, bend, and move around the office and building for extended periods during the shift

• Complimentary breakfast/lunch on days meals are ordered for the office.
• Paid public holidays.
• NYC Paid Safe and Sick Leave, accrued in accordance with NYC law.

This position will be based in New York. In compliance with applicable U.S. pay transparency laws, the anticipated range for this role is $25-$30 hourly, commensurate with experience.