Office Administrator/Operations Manager

HireBus Inc.; Lewisville (TX); On-site; USD 52,000 - 56,000; Full time

Benefits offered by this job

Health, dental, vision, and life ins.

401(k) retirement plan

Paid time off

Paid holidays

Onsite role in Lewisville, TX

Job summary

Outdoor Lighting Perspectives in Lewisville, TX is seeking an Office Administrator and Operations Manager to run customer support, billing, accounts payable, and inventory operations. Compensation ranges from $52,000 to $56,000 per year with bonus opportunities.

This full-time, onsite role supports a lighting company with two decades of service in outdoor residential and commercial lighting. You are the steady hand keeping an office running smoothly, with proven experience in QuickBooks Online

Qualifications

• Office experience with clerical tasks and customer service.
• Proficiency in QuickBooks Online and Microsoft Office.
• Comfort making outbound customer calls.
• Ability to juggle billing, scheduling and inventory without losing track.

Responsibilities

• Answer incoming calls and make outbound follow-ups; manage scheduling and CRM.
• Process daily billing and incoming payments; monitor collections.
• Review and verifier vendor invoices; support month-end closing.
• Prepare materials, tools and parts for upcoming jobs; ensure pickup/delivery readiness.
• Perform regular physical inventory counts and reconcile with system records.

Skills

Office experience

QuickBooks Online

Microsoft Office

Outbound customer calls

Multitasking / inventory

Tools

QuickBooks Online

Microsoft Office

Job description

Outdoor Lighting Perspectives is hiring an Office Administrator and Operations Manager in Lewisville, TX, with pay of $52,000 to $56,000 per year plus bonus opportunities. You will run customer support, billing, accounts payable, and inventory operations for an outdoor lighting company that has designed custom low-voltage architectural and landscape lighting for over twenty years.

Who You Are

• You take pride in being the steady hand that keeps an office running smoothly.

• You believe accurate records and clean processes are what allow a small business to grow.

• You love being the friendly voice customers hear when they call and the person technicians can count on for clear handoffs.

• You are organized in a way that lets you juggle billing, scheduling, and inventory at the same time without losing track of any of it.

• You are the kind of teammate the technicians and the leadership both want at the center of operations.

• You bring office experience, working proficiency in QuickBooks Online and Microsoft Office, and comfort making outbound customer calls.

Who We Are

• Outdoor Lighting Perspectives specializes in low-voltage architectural and landscape lighting that transforms outdoor spaces after dark.

• We have been working one-on-one with clients for over twenty years to design lighting displays that fit their needs, preferences, and budget.

• Our professional designers create custom solutions for residential and commercial properties.

• We are based in Lewisville, TX, supporting customers throughout the local area.

What You Will Do Each Day

• Answer incoming calls, make outbound follow-ups, and set appointments while maintaining an accurate scheduling calendar and CRM.

• Process daily billing and incoming payments, and keep collections on a timely cadence.

• Review, verify, and process vendor invoices, reconcile vendor and credit card statements, and support month-end closing.

• Prepare materials, tools, and parts for upcoming jobs, organized and ready for pickup or delivery.

• Perform regular physical inventory counts, reconcile against system records, and reorder before stockouts occur.

Why You Will Love Working Here

• Pay of $52,000 to $56,000 per year, plus bonus opportunities.

• Full-time onsite Office Administrator and Operations Manager role at our Lewisville, TX office.

• Health, dental, vision, and life insurance.

• 401(k) retirement plan.

• Paid time off and paid holidays.