Office Administrator - New Haven, CT

LAZ Parking; New Haven (CT); On-site; USD 42,000 - 54,000; Full time

Job summary

LAZ Parking is seeking an Office Administrator who greets every day with a positive attitude and serves as the first point of contact for the company. This role provides essential administrative support to the management team, processes invoices, and recruits and schedules event staff to ensure successful event execution.

You will attend meetings on event planning and operations, coordinate with event teams, and maintain smooth daily admin processes.

Qualifications

• Strong customer service experience required.
• Ability to communicate professionally and effectively.
• Experience with invoicing and scheduling is a plus.

Responsibilities

• Create, process, and submit invoices accurately and on time.
• Recruit, hire, and schedule event staff as needed.
• Maintain employee scheduling records and staffing assignments.
• Attend and participate in meetings related to event operations and logistics.
• Coordinate with management and event teams to ensure smooth event execution.
• Perform general administrative and office support duties.
• Other related duties as assigned.

Skills

Communication

English proficiency

Open to feedback

Sense of urgency

Continuous improvement

Teamwork

MS Office

Tools

Excel

Word

PowerPoint

MS Office Suite

Job description

The Spirit of the Position

The Office Administrator is an enthusiastic and charismatic individual who greets each day and every person with a smile. They are the first point-of-contact for the company and, as such, sets the tone for an individual's experience at LAZ Parking as well as providing administrative support to the management team. Primary responsibilities include creating and submitting invoices, hiring and scheduling event staff, and supporting daily administrative operations. This position requires attendance at meetings related to event planning, coordination, and operational activities to ensure successful event execution and effective communication among team members.

Principal Job Duties

• Create, process, and submit invoices accurately and on time.
• Recruit, hire, and schedule event employees as needed.
• Maintain employee scheduling records and staffing assignments.
• Attend and participate in meetings related to event operations and logistics.
• Coordinate with management and event teams to ensure smooth event execution.
• Perform general administrative and office support duties.
• Other related duties as assigned.

Experience

• Strong customer service experience.

Skills

• Ability to communicate professionally and effectively.
• Ability to speak, read, and comprehend the English language.
• Must be open to feedback, differing opinions and other points of view.
• Demonstrates a sense of urgency and timeliness.
• Demonstrate the ability to seek improvement.
• Excellent team-building and interpersonal skills.
• Knowledge of Excel, Word, Power Point and General Microsoft Office Applications

Physical Demands

Ability to lift, push and pull at least 10 pounds.

FLSA Status

Exempt

LAZ Parking is an equal opportunity employer. In all our employment practices, including hiring, we are firmly committed to provide equal employment opportunity (EEO) to all persons, regardless of race, color, religion, sex, national origin, disability, age, genetics, Vietnam era, special disabled, recently separated and other protected veterans, or any other characteristic protected by federal, state or local law. No question in our application process is used for the process of limiting or excluding any applicant's consideration for employment on such grounds.

This Employer participates in E-Verify.