Office Administrator need Mt. Vernon, NY

Aisling Irish Community Center, LLC.; City of Mount Vernon (NY); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Paid vacation

401(k)

Retirement benefits

Job summary

Aisling Irish Community Center, LLC. in Mount Vernon, NY, seeks a reliable Office Administrator to join our busy construction subcontracting team. You will manage weekly payroll, oversee payables/receivables, prepare invoices, and maintain financial records.

The role requires learning new systems and handling insurance certificates with attention to safety documentation. The position offers a competitive salary range and benefits including paid vacation, a 401(k) plan, retirement benefits, and

Qualifications

• Experience in office administration and payroll.
• Proficiency with QuickBooks, Excel, Word, Outlook.
• Familiarity with construction billing platforms (Textura, Procore, etc.)

Responsibilities

• Manage weekly payroll.
• Oversee accounts payable and accounts receivable.
• Prepare and submit invoices.
• Maintain financial records.
• Request, track and maintain Certificates of Insurance.
• Assist with safety documentation.

Skills

Office administration

Payroll

QuickBooks

Excel

Word

Outlook

Tools

Textura

Procore

Job description

We are seeking a reliable, organized, and motivated Office
Administrator to join our busy construction subcontracting company based in Mount
Vernon, New York.

Key Responsibilities:

• Manage weekly payroll
• Oversee accounts payable and accounts receivable
• Prepare and submit invoices
• Maintain financial records
• Request, track and maintain Certificates of Insurance
• Assist with safety documentation

Qualifications & Skills:

• Previous experience in office administration, payroll, QuickBooks, Excel, Word, Outlook and construction billing platforms (Textura, Procore, etc.)
• Comfortable learning new systems

$70,000–$90,000 per annum, paid vacation, 401(k)
retirement benefits and additional employee benefits following the established
probationary period.