Office Administrator -COPHS Dean's Office

Texas Southern University; Houston (TX); On-site; USD 50,000 - 64,000; Full time

Job summary

Texas Southern University’s COPHS Dean's Office is seeking an Office Administrator to coordinate and manage daily operations, ensuring efficient service and timely completion of tasks.

Under general supervision, you will liaise with faculty, students, staff, and partners, handle travel and procurement, maintain records, and support budgeting and reporting while working in a fast-paced environment.

Qualifications

• 5+ years in a higher education setting and/or administrative role.
• Advanced computer skills in MS Word, Outlook, Excel and PowerPoint.
• Strong organizational and communication abilities.

Responsibilities

• Coordinates, implements, and manages COPHS Dean’s Office operations.
• Provides administrative support to the COPHS Dean and department staff.
• Organizes filing, travel, procurement, and meeting logistics.
• Tracks documentation, personnel information, and schedules alumni activities.

Skills

5+ years in a higher education setting

Tools

MS Word

Outlook

Excel

PowerPoint

Job description

Office Administrator -COPHS Dean's Office

Please see Special Instructions for more details.

Communication Guidelines for Status Updates

To help our team work efficiently and provide timely service to everyone, we kindly ask that candidates refrain from calling the department for routine status updates regarding requests, applications, or ongoing matters.

Our team processes inquiries, we do not hire for them. Only the hiring department hires and reviews candidates in the order they are received.
Frequent status calls may delay response times by reducing the time available to complete pending work.

If additional information or documentation is required, a member of the hiring team will contact you directly.
If you are chosen for the position, you will be notified through the appropriate communication channel.

We appreciate your patience and cooperation as we work to serve all employees fairly and efficiently.

Thank you for your understanding and support

Title Information

Security Sensitive Position?

Security Sensitive Position? Yes

Hours of Work

Hours of Work 8:00 AM - 5:00 PM M-F

Position Information

Posting Number

Posting Number TSU203796

Official TSU Title Office Administrator -COPHS Dean's Office

Grant Title n/a

Job Description Summary / TWC Summary

Under general supervision, the Office Administrator is responsible for the coordination, implementation, and management of activities related to the achievement of effective operations of COPHS Dean’s office.

• Collaborates, coordinates, communicates, and liaises with multiple COPHS programs’ faculty, students and staff, affiliate institutions, and community partners.
• Provides administrative support for the COPHS Dean and oversees some daily administrative and business operations of the department including liaising with other departments as needed to ensure that all work meets deadlines and standards for quality and accuracy, and organizing and holding periodic meetings with alumni.
• Organizes, coordinates, and completes Dean’s office operations and procedures such as tracking documentation process, personnel information management, filing systems, requisition of supplies, travel and other administrative services.
• Assists in business planning, market research, and promotion of the college. Development of business opportunities, preparation of the procurement expense reports. Prepares evaluation reports and tracks expenses incurred for the program.
• This individual must possess the ability to work autonomously, when required, using high level organizational, critical thinking and decision-making skills.
• Performs other job-related duties as assigned.

% FTE

1.0

Hiring Range

Hiring Range $50,035.36-$63,795.08

Education

Required Licensing/Certification

None Required.

Knowledge, Skills, and Abilities

Knowledge of:

• Policies, procedures, and current interprofessional education and collaboration practices.
• Knowledge of basic office and financial and procedures.
• Microsoft Office Professional or similar applications; mail mergers, database management, cloud-based platforms, and various videoconferencing platforms as required.

Skill in:

• Both verbal and written communication.
• Problem-solving and decision making.
• Being detailed oriented.
• Multitasking and time management.

Ability to:

• Work autonomously using high-level organizational, critical thinking and decision-making skills.
• Work as a team member and build collaborative relationships.
• Work in a fast-paced environment and be flexible in meeting job assignments and changing priorities.
• Ability to maintain the security or integrity of critical infrastructure, which may include communications systems, computer networks and systems, cybersecurity systems, electrical grid, hazardous waste treatment or water treatment system.

Work Experience

Required:

• 5+ years in a higher education setting and/or administrative role. Advanced computer skills in MS Word, Outlook, Excel and Power Point, etc.

Working/Environmental Conditions

Limited standing and/or walking.
Handling light weight objects.
Using or carrying equipment.
Stoop, bend, or lift.

Position End Date (if temporary)

UA EEO Statement

It is the policy of Texas Southern University to provide a work environment that is free from discrimination for all persons regardless of race, color, religion, sex, age, national origin, individuals with disability, sexual orientation, or protected veteran status in its programs, activities, admissions or employment policies. This policy of equal opportunity is strictly observed in all University employment-related activities such as advertising, recruiting, interviewing, testing, employment training, compensation, promotion, termination, and employment benefits. This policy expressly prohibits harassment and discrimination in employment based on race, color, religion, gender, gender identity, genetic history, national origin, individuals with disability, age, citizenship status, or protected veteran status. This policy shall be adhered to in accordance with the provisions of all applicable federal, state and local laws, including, but not limited to, Title VII of the Civil Rights Act.

Manual of Administrative Policies and Procedures

Open Until Filled (overrides close field)

Open Until Filled (overrides close field) No

Special Instructions to Applicants

Special Instructions to Applicants Open to all applicants.

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Do you have a Bachelor's Degree?
  • Yes
  • No
  • In Progress
• * Do you have 5+ years in a higher education setting and/or administrative role wit advanced computer skills in MS Word, Outlook, Excel and Power Point, etc?
  • Yes
  • No